Executive Assistant

What We Offer:

• A highly competitive salary, with the potential for annual performance bonuses.
• This position is approximately 95% remote, as we believe you can do your best work from home. However, occasional in-person tasks or errands may be required within the Greater Vancouver area.

About this Position:

• This position is scheduled for 30–40 hours per week, Monday through Friday, with typical working hours from 9:00 a.m. to 6:00 p.m (PST). Occasional overtime or weekend work may be required, with advance notice provided.
• This position can be based out of greater Vancouver. Please note travel may be required within Canada and the USA.
• At this time, we can only consider applicants with Canadian permanent residence or citizenship status.

Overview:

As Executive Assistant to the CEO, you'll play a critical role in enabling our leadership to focus on high-impact initiatives by managing communications, priorities, and operations with precision and discretion. This role is ideal for a proactive, tech-savvy professional who thrives in a fast-paced consulting environment and understands the nuances of supporting executive leadership.

The Team:

You'll be joining a dynamic and collaborative HR Systems team that operates fully remotely across Canada. We're a geographically dispersed group that thrives in a flexible, digital-first environment, leveraging technology to stay closely connected and effective. Our work is diverse and constantly evolving—no two days are the same. From implementing cutting-edge HR technology solutions to streamlining processes that impact employees organization-wide, we are passionate about solving complex challenges and delivering meaningful results. We value open communication, autonomy, and a team-first mindset, and we're excited to welcome someone who's ready to contribute, learn, and grow with us.

Key Responsibilities:

• Strategic Calendar & Meeting Management

Coordinate the CEO's schedule across clients, internal teams, and strategic partners, ensuring alignment with business priorities.

• Executive Communications

Draft and manage correspondence, reports, and presentations with clarity and professionalism; liaise with clients and stakeholders on behalf of the CEO.

• Project & Initiative Support

Track deliverables and timelines for CEO-led initiatives, including HRIS implementations, enterprise change projects, and staff augmentation engagements.

• Travel & Logistics

Organize travel, accommodations, and event logistics with attention to detail and contingency planning.

• Confidential Liaison

Serve as a trusted point of contact for board members, clients, and internal teams; handle sensitive information with discretion.

• Operational Coordination

Support internal operations, including documentation, reporting, and coordination with HR, finance, and project teams.

Qualifications:

• 5+ years of experience supporting C-suite executives, ideally in consulting, technology, or professional services.
• Strong written and verbal communication skills, with a polished and professional tone.
• High proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Slack).
• Experience managing calendars through Outlook.
• Experience managing accounts payables and receivables, with ideal candidates having QuickBooks experience.
• Experience managing confidential information and high-stakes communications.
• Familiarity with HRIS, payroll systems, or enterprise software is an asset.
• Post-secondary education in Business Administration or related field preferred.

Core Competencies:

• Strategic thinking and anticipation
• Emotional intelligence and diplomacy
• Discretion and trustworthiness
• Initiative and adaptability
• Professional presence and relationship-building

At Anchor Consulting we're a remote team that values different perspectives and backgrounds—because better ideas come from a mix of voices, not just the loudest ones. Consider joining our team and being part of an innovative, inclusive and rewarding workplace

We are also committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

Job Type: Full-time

Pay: $25.00-$32.00 per hour

Work Location: Remote