Accounts Receivable Administrator

ACCOUNTS RECEIVABLE ADMINSTRATOR – 6 MONTH CONTRACT

*This position is a 6-month maternity leave coverage

At Twilight, we combine unique artistry and technical know-how to create spectacular, awe-inspiring spaces for our clients. We are solution providers. Our goal is to make sure our partners have a space and experience they never imagined was possible.

For over 30 years, Twilight has been on the leading edge of research and development of new and innovative ways to bring your vision to life. Operating out of Bolton, Ontario, Twilight offers a dynamic and fun environment that inspires creativity. Our people are the backbone of everything we do and our most important resource. Signage is everywhere and so are the opportunities.

We are looking for an Accounts Receivable Administrator (ARA) to manage the day-to-day accounts receivable functions of the company. The ARA is responsible for accumulating and organizing all financial records pertaining to the position for audits and year-end reviews.

RESPONSIBILITIES:

· Full Accounts Receivable function ensuring revenue recognized in a timely manner

· Prepare and issue project/ service invoices, updating in ERP when complete

· Prepare weekly billing forecast for distribution and confirm invoicing with Project Managers and Service Coordinators

· Follow up on open and standalone sales orders to ensure they are properly invoiced and/or closed

· Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared

· Perform daily cash management duties, including bank deposits and credit card transactions, the recording of bank deposits, and posting of cash to the accounts receivable sub-ledger

· Assist Finance Manager with cash forecasting for receipts

· Monitor and collect accounts receivable by contacting clients via telephone, email, and mail

· Prepare analytical and ratio analyses relevant to A/R and discuss with the Finance Manager if collection activities must be escalated.

· Prepare statutory declarations for release of holdback from Clients as needed.

· Balance accounts receivable and deposit sub-ledgers to GL control accounts monthly.

· Prepare and post journal entries and accruals as needed

· Assist with preparation of all reconciliations, document copies and any other documentation required for legal and year-end audit as directed by Finance Manager.

· Maintain customer health scorecards; conducting reviews and identifying customer accounts that need more attention

· Maintain files in an organized concise manner ensuring all documentation is complete, archiving as needed

· Assist in streamlining the accounts receivable process by identifying areas for performance improvement

· Other duties as required

QUALIFICATIONS:

• Experience with Full Cycle Accounts Receivable and Collections in small/medium corporation
• Excellent communication and documentation skills
• Highly organized and methodical with exceptional attention to detail and the ability to work with a high degree of accuracy
• Possess the ability to multi-task, prioritize tasks and meet deadlines in a fast-paced environment
• Adept at collaborating and working closely with other team members, departments and external stakeholders
• Understanding of basic principles of finance, accounting, and bookkeeping
• Proven ability to work well within a team or alone with minimal supervision.
• Proficient in MSOffice with emphasis in Excel and familiarity with ERP software an asset
• Post secondary business and accounting training preferred

People who do well at Twilight are confident, accountable and motivated to learn and grow. We like team members who aren't afraid to ask questions, are friendly and positive, and who approach everything with an "everything is possible" mindset.

We thank all applicants in advance for their interest, however only applicants selected to be interviewed, will be contacted.

Job Type: Contract

Contract length: 6 months

Pay: $50,000.00-$60,000.00 per year

Work Location: Hybrid remote in Bolton, ON L7E 2V6