Office Administrator

1 week ago

Edmonton, Alberta, Canada Hi Tech Heat Treating Ltd. Full time $52,000 - $92,000 per year

Hi Tech Heat Treating Ltd. – Edmonton, Alberta

Hi Tech Heat Treating Ltd. is a commercial heat treating company that has proudly served customers across Canada since 1996. As a family-founded, ISO-certified shop, we are committed to delivering high-quality service through hard work, dedication, and strong customer relationships.

We are currently seeking a permanent, full-time Office Administrator to join our team asap

The ideal candidate is self-motivated, detail-oriented, and professional, with a strong ability to manage multiple priorities in a fast-paced environment.

Previous admin experience in a warehouse or shop environment will be considered an asset.

Key Responsibilities

  • Review incoming job paperwork against customer purchase orders
  • Complete internal required documentation in line with customer requirements
  • Accurately generate work orders into the sales order system with 100% transcribe accuracy
  • Answer incoming phone calls and emails in a professional and courteous manner
  • Perform daily data entry and general clerical tasks
  • File, organize, and scan customer and job-related documents
  • Communicate important job details and deadlines with both office and shop staff
  • Maintain office supplies and manage inventory as needed

Qualifications

  • Strong attention to detail with excellent organizational and time-management skills
  • Accurate and efficient typing skills when transcribing purchase orders
  • Proficiency in Microsoft Word and Excel
  • Strong written and verbal communication skills in a professional setting
  • Ability to multitask and work effectively under pressure
  • Prior administrative experience (minimum 2 years required)
  • Front desk/reception experience (minimum 2 years)
  • Oil & Gas industry experience (minimum 2 years preferred)
  • Knowledge of steel grades, MTRs, and heat numbers is a significant asset
  • Willingness to learn new processes and contribute to team success
  • Ability to reliably commute to our Edmonton location (limited City transit access)

What We Offer

  • Competitive wages
  • Comprehensive health benefits
  • On-site parking
  • Business casual dress code
  • Full-time hours, Monday to Friday

Job Types: Full-time, Permanent

Pay: From $23.00 per hour

Benefits:

  • Casual dress
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking

Application question(s):

  • Do you have experience creating POs, Reading Specs & Drawings, Reading MTRs? Knowledge of different grades of steel?

Experience:

  • Administrative: 1 year (required)

Work Location: In person

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