Administrative Assistant lll

ADMINISTRATIVE ASSISTANT

DEPARTMENT OF INTERNATIONAL BUSINESS, MARKETING, STRATEGY AND LAW, AND DECISION SCIENCE.

Competition No

CATEGORY

SALARY

CLOSING DATE

Full-Time Continuing (35 hours per week)

MSU Band C (Steps 1-8): $ $34.245 per hour. $42,861 - $62,327 per annum (Based on 35 hours per week).

November 14, 2025.

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking an Administrative Assistant for a Full-Time, Continuing opportunity with the Department of International Business, Marketing, Strategy and Law, and Decision Science.

In collaboration with the respective department chairs and other internal stakeholders, you will provide a wide range of services to ensure the administrative needs of the departments are met. Primary areas of support include areas of faculty and chair services, sessional instructor communication and contract processes, general office management, and group events.

Key responsibilities include:

• Receiving inquiries from stakeholders (e.g. students, staff, faculty, guests/visitors, and public) and responding or referring as appropriate;
• Assisting faculty and their guests with expense claim processes and communicate with stakeholders for issue resolution;
• Preparing and communicating course outline templates to faculty and tracking faculty completion and compliance with policy and standards;
• Making enquiries on behalf of respective department faculty to internal and external stakeholders;
• Communicating faculty course assignments to the Dean's Office;
• Drafting, distributing, and receiving letters offer letters/contracts;
• Arranging for support from other departments, including key card access, furniture moves, and ergonomic assessments;
• Ordering equipment and supplies, arranging for removal of surplus items and materials including confidential shredding, and conducting annual inventory assessments; and
• Scheduling sessions and booking rooms and technology services, including those for search committees and visiting faculty lecture.

You will have:

• Highly proficient in MS Office (Word, Outlook, Teams, SharePoint, OneNote, OneDrive, Excel, PeopleSoft), preferably with skills and knowledge at the Level 2 standard for Word, Excel, and Outlook;
• Strong interpersonal skills and outgoing presence;
• Strong verbal and written communications to effectively communicate with students, faculty, and peers, and guests;
• The ability to be discreet and maintain confidentiality of the respective departments;
• The ability to plan and complete regular / annual administrative duties;
• The ability to handle frequent interruptions;
• The ability to work independently or as part of a team;
• The ability to manage expectations, deadlines while taking direction from multiple faculty;
• The ability to quickly prioritize workload, multi-task and work well under pressure;
• The ability to be self-motivated and take initiative when needed; and
• The ability to problem solve and provide solutions at a moment's notice

• A minimum of a College Diploma.
• A minimum of 2 years in a similar position.
• An equivalent combination of education and experience may be considered.

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Flexible benefits package
• Continuous learning culture
• Opportunities for career growth