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Facilities Coordinator
2 weeks ago
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: JLL is hiring a Facilities Coordinator to be on-site with our client and manage their office services program. You will rely on you to be the face of JLL and provide exceptional customer service. Working closely with the client team, you will ensure the facility is running smoothly and client meets are met as per the contract. This role manages one floor of office space, blocks away from the harbourfront in downtown Vancouver. You will excel in this role is you are well organized, can manage multiple priorities and have strong interpersonal skills.What your day-to-day will look like:Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.Seek ways to constantly improve operational standards and drive best value.Always maintain premises in neat and good working condition.Provide support for regular reporting packages.Provide specific assistance to the project management team as needed or requested and during moves and refurbishments.Resolves problems associated with all building services including- janitorial, food service, coffee services, parking, vending, security, conference rooms, furniture as well as interior and exterior furnishings, fixtures, and equipmentNew hires facilities introduction and on-site support for internal meeting- room set-up, equipment checks, catering support into the conference rooms.Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)Assist in the procurement of vendors and services as required. Ensures all supply orders are placed in a timely manner; comply with all sourcing directives.Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.Ensure prompt and accurate management of purchase orders.Assists FM manager with researching, analyzing, and reporting budget variances.Raise local purchase orders and requisitions.Assist in the implementation of Industry Best Practice operations.Assist in the implementation and management of property risk management program.Support the implementation and monitoring of disaster recovering and business continuity plans.Follow established escalation procedures and incident reporting procedures.Adhere to JLL's business conduct by ensuring compliance with the firm's guidelines, procedures, and strategies.Required Qualifications:2+ years of experience in facilities management or a similar roleStrong background in customer serviceAbility to work independently and manage multiple priorities Estimated compensation for this position: 60,000.00 – 75,000.00 CAD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.Location: On-site –Vancouver, BCIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
