Accounts Payable/Accounts Receivable Coordinator

About Max Solutions

Founded by industry veterans Marc Shore and Dennis Kaltman, Max Solutions seeks to impact our customers, employees, communities and the environment through specialty packaging solutions that support the healthcare and consumer segments. We deliver this unmatched impact by investing in next-generation technology, building and supporting an exceptional team of people and never placing limits on creativity.

We are seeking a detail-oriented Accounts Payable/Accounts Receivable Coordinator to join our Scarborough team. This role is responsible for processing invoices, reconciling accounts, managing vendor and customer payments, and maintaining up-to-date financial records. The ideal candidate will have strong analytical skills, excellent attention to detail, and the ability to work efficiently in a fast-paced environment.

Responsibilities

• Review, code, and post invoices, payments, and A/P entries in the accounting system accurately and on time.
• Ensure the timely and accurate payment of approved payables to individuals, vendors, third party suppliers, corporations, and other entities.
• Post and reconcile company payments to general ledgers.
• Balance daily A/P batches; prepare and distribute payment reports and statistics.
• Process and reconcile payments (cheques, EFTs, wires), ensuring timely disbursement to vendors and resolution of any discrepancies.
• Match purchase orders to packing slips, review credit balances and adjustments, and maintain accurate vendor records.
• Assist with bank deposits, reconciliations, and month-end closings, including journal entries, accruals, and balance sheet analyses.
• Prepare and issue customer invoices, verifying accuracy in pricing, quantities, and customer information.
• Record and apply incoming payments, reconcile A/R ledgers, and resolve payment discrepancies or disputes.
• Monitor and follow up on overdue accounts, maintaining clear communication with customers to ensure timely collections.
• Generate financial and analytical reports as needed for management, vendors, and customers.
• Collaborate with accounting, sales, and customer service teams to ensure accuracy, efficiency, and excellent customer relations.
• Maintain organized, up-to-date financial documentation for audits and reporting purposes.
• Perform other duties as required.
• Demonstrate a deliberate focus on Safety, Quality, Continuous Improvement, and Customer Satisfaction.

Qualifications/Skills Required

• Post secondary education in related field preferred
• Minimum of 2 years of experience in an Accounts Payable and Accounts Receivable role, preferably in the manufacturing industry
• SAP and Am-Tech experience preferred
• Excellent problem-solving skills
• Strong organizational and communication skills
• Must have advanced mathematics and computer skills
• Skilled in multitasking and prioritizing in fast-paced environments
• Capable of working independently and collaboratively within a team

Max Solutions Canada is an Equal Opportunity Employer who is committed to diversity and inclusion in the workplace. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest; however only those considered for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Ability to commute/relocate:

• Scarborough, ON M1X 1A7: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounts Payable and Accounts Receivable : 2 years (required)

Work Location: In person