Finance Manager

Job Title: Finance Clerk

Work Location: Remote

Job Type: Full-time

Overview:

We are seeking a dedicated Finance Manager for four Manitoba corporations (two low-volume corporations, one medium, one high) to provide day to day financial management, including: invoicing, payment processing through PayRoc, financially tracking specific projects, bookkeeping (including producing monthly bookkeeper reports), project accounting, high level corporate budget development and management, financial projections, and ongoing financial consulting with the CEO.

One of the corporations is a law practice so this role includes trust accounting and maintaining compliance with Manitoba and Nunavut trust accounting rules and requires solid knowledge of CosmoLex.

Responsibilities:

File and System Management

• Open and close client files in CosmoLex and Google Drive.
• Maintain organized, accurate digital records and ensure consistency across systems.
• Serve as the firm's accounts manager for all operating platforms and software.
• Liaise with CosmoLex support, troubleshoot issues, and assist lawyers with resolving system-related problems.
• Stay current on trust accounting rules in Manitoba and Nunavut to ensure firm-wide compliance.

Financial and Trust Administration

• Handle trust requests from clients and ensure all trust transactions comply with regulatory requirements.
• Manage invoicing, including drafting invoices, obtaining lawyer approval, making revisions, issuing final invoices to clients, tracking payment timelines, and following up on overdue payments.
• Communicate with banks, and accountants as needed to support monthly reconciliations and year-end tax preparation.
• Coordinate with the CRA when required to provide documentation, receipts, and financial data.
• Participate in bimonthly meetings with the Managing Lawyer to review and reconcile trust cheques and related records in CosmoLex.
• Identify areas where lawyers may require additional training as evidenced in the administrator's interactions with them and communicate these to the Team Manager.
• Collaborate with the full legal team to ensure smooth operations across the firm.

Qualifications:

• Experience in administrative or financial management within a professional services or legal setting.
• Strong knowledge of CosmoLex and working knowledge of Google Workspace are required.
• Familiarity with trust accounting principles and rules in Nunavut and Manitoba (or willingness to learn).
• Confident in ability to develop, manage, and maintain budgets and forecasts and strong ability to communicate clearly about sensitive matters.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills, and able to compassionately communicate with clients via email when necessary.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Demonstrated professionalism and reliability in managing sensitive information.

Compensation

• Estimated salary for this role begins at $49,000 CAD, depending on experience, with anticipated room to grow with the corporations.
• Health benefits plan.
• Flexible working hours.
• Remote work.
• Unlimited vacation.

We strongly encourage applications from those in the Indigenous and 2S communities.

Equity, Diversity, and Inclusion Statement:

We are committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from individuals with lived experience and diverse backgrounds, including Indigenous Peoples, Members of the 2SLGBTQ+ Community, Persons with Disabilities, Visible Minorities, and individuals experiencing economic hardship. We value the unique perspective and experiences that each person can bring to our firm.

Applicants are encouraged to self-identify in their application if they belong to any of these groups. We are dedicated to providing reasonable accommodations to individuals with disabilities during the recruitment process and throughout their employment. If you require accommodations, please contact us, and we will work with you to meet your needs.

How To Apply:

Please submit your resume and cover letter to Breanna at - Applications will be reviewed on a rolling basis.

We thank all candidates for their interest; however, only individuals under consideration will be contacted.

Pay: From $49,000.00 per year

Benefits:

• Extended health care
• Flexible schedule
• Work from home

Application Question(s):

• Do you have strong experience with Cosmolex law software?

Work Location: Remote