Corporate Services Coordinator

Main duties and responsibilities will include:

• Oversee day-to-day office operations, ensuring smooth functioning by managing office equipment (telephones, copiers), obtaining quotes, coordinating service calls, monitoring supply inventory, and addressing cleaning and maintenance inquiries promptly.
• Manage all mail and courier activities, including incoming and outgoing correspondence, digital faxes, and related logistics.
• Support leadership with document preparation, proofreading, and document management, as well as assist with internal communications to ensure accuracy and professionalism.
• Provide internal user support by coordinating meeting room bookings and assisting with technology setup, including conference calls, Microsoft Teams, and HDMI connections.
• Play an active role in planning and coordinating industry and corporate networking events, including meeting room arrangements, catering, invitations, and on-site logistics.
• Assist with employee onboarding by coordinating new hire setup and contributing ideas to enhance the employee experience and strengthen corporate culture.
• Participate in internal committees, such as the Joint Health and Safety Committee and Social Committee, to support company programs and events.
• Provide in-office operational support to various departments, including coordinating hardware pickups or deliveries for new employees and completing daily cheque deposits.

This role is a great fit for you if you:

• Bring 1–2 years of experience in office administration, hospitality, or customer service within a fast-paced environment.
• Have exceptional verbal and written communication skills.
• Demonstrate strong professional presence and interpersonal skills, with the ability to collaborate effectively with colleagues at all levels.
• Excel at prioritizing multiple tasks, delivering high-quality results, and going the extra mile to be helpful whenever possible.
• Take initiative, work proactively, and thrive both independently and as part of a team.
• Have a genuine interest in event and meeting coordination, with a passion for creating seamless experiences.
• Are tech-savvy and proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• You are eager to learn, grow, and take on new responsibilities that expand your skills and experience.
• You hold (or are in the process of completing) a degree, or you have a diploma/certificate in office administration—considered a strong asset.

Who are we?

Established in 1974, CMLS Financial is the leading provider of capital solutions for commercial property owners, developers and real estate investors. We have over 50 years of experience, 30,000 clients, $45 billion in assets under administration, and offices coast to coast. Some of Canada's most prominent banks, investment managers, insurance companies, and pension funds rely on CMLS Financial for a variety of critically important services. Building on our solid foundation of financial strength and experience, we continue to deliver unparalleled capital solutions for all our clients needs.

Equal Opportunity Employer

CMLS Financial is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

You will love working here:

Employees tell us that they love that we strike the balance in creating an incredibly professional, yet dynamic and enjoyable corporate culture. We work in a fluid and fast-paced environment that is supportive of energetic and motivated individuals who pride themselves on being flexible and results-driven. Business is booming and that means that our employees get valuable exposure, lots of learning opportunities, and can truly have an impact on our business. We are committed to providing our people with a challenging and rewarding career because our employees are what set us apart and we know it.

#cmlsposition