Receptionist/Administrative Assistant

Who we areYou know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is.As a Receptionist/Administrative Assistant your responsibilities will include: Answering and directing telephone inquiresGreeting external clientsCoordinating schedules of staffReceiving paymentsReceive/send daily couriersWorking independently and within a team environment to support the client service staff to produce high quality client deliverablesManaging electronic and paper-based client files and compilations of tax returnsFormat financial statements in compliance in Firm standardsPreparation of letters and reports using firm templates in compliance with Firm standardsProof-read, review for quality and verify content before finalizing any client deliverablesPreparing hard files for clients based on requests from the external client service team and new client setup processesE-filing as requiredScan documents and embed in electronic fileParticipate in training and stay current with Doane GT softwareProvide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letterAssist in the preparation and submission of time and expense reports for the partner(s) supportedOrganize information and maintain database for marketing purposes using our contact relationship management softwarePlan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groupsGeneral administrative duties including, but not limited to: filing, photocopying, scanning, faxing and mailingDoane Grant ThorntonIf you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happensWant to learn more about who we are and how we live our purple every day? Read our colleagues' stories at Think you've got what it takes to be a Receptionist/Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick: 2 to 4 years of recent administrative experience; professional services experience is an assetExcellent data entry and word processing skills with high attention to accuracy and detail. Must have an aptitude for proofreading and suggesting alternativesProfessional and eager to learn with a desire become a strong contributing member of our administrative teamAbility to multi-task, prioritize, and be skilled at working within tight deadlinesTake initiative, with strong problem-solving skillsExcellent verbal and written communication skillsExcellent client service mindsetComputer savvy with the ability to learn and troubleshoot various computer programs including Microsoft OfficeExperience with AP, AR, or any accounting software is an additional benefit (Ex. Caseware)Experience in financial statement preparation an assetOccasional overtime may be required during peak seasonAt Doane Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple.What's in it for you?Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and moreThis role is required to be on-site in the office 5 days each week.Are you ready to Discover Your Purple?At Doane Grant Thornton, we're committed to ensuring our compensation practices are fair, equitable and competitive. To get the conversation started, we're happy to share that our current base salary for this role ranges from $42,000-$48,000 in Castlegar. If this role is available in another location(s), the associated salary range in that location(s) may vary based on relevant factors, including geography.">Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.