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HR Assistant

2 weeks ago

Markham, Ontario, Canada LUMACARE Full time $40,000 - $60,000 per year

Title : Human Resources Assistant

Employee Working Location : North York, ON

Employment Status : Part-Time

Wage : $20/hr - $22/hr

Client and Family-Centered Care is at the heart of everything we do at Lumacare. We believe that Person and Family-Centered Care is based on a philosophy of care, treatment, and support that empowers clients to be active and knowledgeable partners in their health care. Whether you join Lumacare in a client-facing role, in leadership, or in a support position, it's essential that each team member is passionate about promoting and protecting Person and Family-Centered Care.

We are currently seeking a dedicated and organized individual to join our Human Resources team as a Development Coordinator / HR Assistant. The role provides administrative and operational support to the HR team with a focus on HRIS implementation, Learning & Development initiatives, and day-to-day HR processes. It's an ideal opportunity for someone who is detail-oriented, organized, and passionate about contributing to a positive employee experience.

Key Highlights:

HR Administration

  • Maintain employee records and files (digital and hard copy) ensuring accuracy and confidentiality.
  • Assist with recruitment support: posting jobs, scheduling interviews, preparing offer letters.
  • Track completion of mandatory training and probation reviews.
  • Support onboarding and offboarding processes (checklists, paperwork, orientation scheduling).

Accreditation

  • First two months to focus on accreditation.
  • Admin support overall.

HRIS Implementation

  • Assist in data entry and validation for the new HRIS platform.
  • Coordinate with vendors to troubleshoot and resolve issues.
  • Support testing, roll-out communications, and training for employees and managers.

Learning & Development

  • Help coordinate internal training sessions and track attendance.
  • Maintain training calendars and distribute reminders.
  • Collect and compile feedback from participants for continuous improvement.

General Support

  • Prepare HR reports (headcount, turnover, training compliance) as required.
  • Provide excellent service to employees seeking HR assistance.
  • Other duties as assigned to support HR and organizational initiatives.

Position Requirements:

  • Post-secondary education in Human Resources, Business Administration, or related field.
  • 1–2 years of administrative experience (HR experience preferred).
  • Knowledge of HRIS platforms or interest in HR technology implementation.
  • Strong computer skills (MS Office Suite, Excel proficiency required).
  • Excellent communication, organizational, and time-management skills.
  • Ability to handle confidential information with discretion.

Work Schedule:

  • Part-time, 24 hours per week (flexible scheduling can be discussed).
  • Presence on site required but hybrid work may be considered occasionally.

Does this sound like what you've been looking for? Apply today

Lumacare is a fully accredited agency committed to equity in employment. Our goal is a diverse and inclusive workforce that reflects the communities we serve. We strongly encourage applications from women and men, people from racialized communities, visible minorities, and persons with disabilities, aboriginal persons and people who identify themselves as 2SLGBTQI+. We seek to attract and retain individuals who will work together to create and sustain a vibrant, healthy, safe and caring community.

Notice to Candidates – you will be contacted if you are selected for an interview. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Lumacare will provide accommodation, accessible formats, and communication supports for the interview upon request.