Project Coordinator

Project Background

We are looking for a Nuu-chah-nulth Salmon Governance Project Coordinator to coordinate and support the implementation of the "Restoring the Five Nations Salmon Laws & Collaboration Protocol Project. " The Restoring the Five Nations Salmon Laws & Collaboration Protocol Project is a four-year initiative dedicated to documenting, revitalizing, and affirming traditional Nuu-chah-nulth salmon laws and governance practices for the five Nations of Ahousaht, Tla-o-qui-aht, Hesquiaht, Mowachaht/Muchalaht, and Ehattesaht/Chinehkint. The project will be implemented in partnership between Ha'oom Fisheries Society and the Balance Co-Lab team. The intention is for the five Nations to lead and own the project at every step. Ha'oom and Balance Co-Lab will support implementation in alignment with each Nation's vision and direction.

Job Description

The Project Coordinator will support the coordination and administration of the Empowering Indigenous Governance and Racial Justice through Nuu-chah-nulth Salmon Laws and Consultation Protocol Initiative. This initiative documents traditional Nuu-chah-nulth salmon laws and supports the development of related protocols and policies. The Project Coordinator will primarily provide administrative, logistical, and communications support to ensure the project runs smoothly. They will work closely with Tara Mahoney, Research Manager (primary supervisor) and other project leads as appropriate.

• Duration: 4-year term (potential for extension)

• Compensation: $45,000 - $52,500 annually + benefits

• Reports to: Audrey Adelinet, Development Manager, Ha'oom Fisheries Society; Tara Mahoney, Research Manager, Balance Co-Lab, UVIC

• Start Date: As soon as available

• Application Deadline: Oct 29, 2025
• Location: In proximity to Victoria, Tofino, Port Alberni, Gold River, or Campbell River, with availability to travel to Nuu-chah-nulth Nations on Vancouver Island (Hybrid: remote and in-person)

Position Type: 4 days per week

Duties

1) Project Coordination & Administration

• Schedule and coordinate meetings, workshops, and engagement sessions.
• Take notes, prepare summaries, and circulate follow-up actions from meetings.
• Track project timelines and deliverables; maintain accurate project files and documentation.
• Provide logistical support for in-person meetings, workshops, and travel.
• Assist with budget tracking, expense documentation, and preparation of funder reports.

2) Team Support

• Support hiring, onboarding, and scheduling of Salmon Laws Community Liaisons.
• Provide day-to-day coordination assistance to liaisons (e.g., scheduling, communications, documentation).
• Help establish and maintain the Research Advisory Council (RAC), including coordinating meetings and preparing agendas and minutes.

3) Communications

• Draft and share updates (meeting notes, reports, website/social media posts) to keep project partners and community members informed.
• Assist with preparing plain-language materials (e.g., posters, handouts, short updates) for community distribution.

4) General Support

• Provide coordination support to Balance Co-Lab and Ha'oom Fisheries Society project leads as needed.
• Assist with other related initiatives documenting Nuu-chah-nulth laws, as time allows.

Qualifications

• Strong organizational and coordination skills, with attention to detail.
• Experience in administrative support, project coordination, or related roles.
• Familiarity with Indigenous governance principles and/or experience working with Indigenous communities (asset but not required).
• Experience organizing meetings, workshops, or events.
• Proficiency in Microsoft Office (Word, Excel) and comfort with online communication tools (Zoom, Teams, etc.).
• Strong interpersonal and communication skills; ability to work collaboratively.
• Willingness to travel to Nuu-chah-nulth Nations communities as needed.
• Valid driver's license and access to reliable transportation.
• Preference will be given to First Nations or Indigenous applicants.

Job Types: Full-time, Fixed term contract

Contract length: 48 months

Pay: $45,000.00-$52,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off
• RRSP match
• Work from home

Ability to commute/relocate:

• Tofino, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you located on Vancouver Island?

Language:

• English (preferred)

Work Location: Hybrid remote in Tofino, BC