WIP Assistant

1 week ago

Toronto, Ontario, Canada Torys LLP Full time $60,000 - $90,000 per year
Position Overview

The WIP Assistant is responsible for supporting the full billing cycle process ensuring timely billing to reduce the firm's exposure.

Key Accountabilities
  • Act as a point of contact for client/lawyer WIP issues and manage through to resolution.
  • Provide assistance to lawyers on the production of accounts, which includes generating and reviewing proformas for accuracy and docket narrative consistency, ensuring compliance with Outside Counsel Guidelines.
  • Reduce firm exposure by working with internal stakeholders to assist ensure timeliness of billing is completed according to billing timelines.
  • Regularly meet with Partners to provide WIP balances and ensure billing is up to date.
  • Track billing commitments, including amounts to be billed, deferrals, anticipated write downs, premiums, and special billing arrangements.
  • Proactively monitor specific clients and/or matters with Alternate Fee Arrangements in place to ensure compliance.
  • Assess WIP reports and identify items that can be moved forward to completion. Process invoices in 3E as needed.
  • Identify potential problematic files to mitigate credit risk and escalate where appropriate to the Team Lead, WIP for resolution.
  • Prepare client WIP reconciliations when required.
  • Identify billing adjustments and provide guidance to lawyers on how to achieve optimal results.
  • Assist with other duties, projects (both individual and team), and ad-hoc requests.
Attributes & Experience
  • Post-secondary degree or diploma in Accounting or Business Management or equivalent experience to successfully complete the essential requirements of the role.
  • 2-3 years related experience, preferably within a professional services firm.
  • Proficient in MS Office product suite.
  • Experience with 3E Financial Systems and/or related accounting systems would be an asset.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Strong organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Exceptional attention to detail.
  • Ability to establish relationships and build trust with stakeholders.
  • Strong aptitude for utilizing technology in improving speed, accuracy, and efficiency of a process.
  • Flexibility to work overtime when necessary (i.e. month-end, year-end).
Additional information

This position is part of our hybrid work model with three days in the office per week. As part of our onboarding, new hires are required to be in the office more often for the first few months of employment to ensure they receive the requisite cross training.

  • Legal Assistant – Real Estate

    2 weeks ago

    Toronto, Ontario, Canada Dickinson Wright Full time $60,000 - $90,000 per year

    Dickinson Wright LLP is seeking an experienced Legal Assistantto join its Toronto Office. The successful candidate will provide support to a busy Commercial Real Estate practice with a primary focus on billing, accounts processing, WIP management, and collections. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in...

  • Bookkeeper

    21 hours ago

    Toronto, Ontario, Canada Russell Alexander Collaborative Family Lawyers Full time $70,000 per year

    Legal BookkeeperFull Job DescriptionWe are currently seeking an experienced Legal Bookkeeper with hands-on Clio Manage experience to join our finance team. The ideal candidate will bring a strong understanding of legal accounting principles, excellent working knowledge of trust accounting in compliance with LSO and Law Society guidelines, and a proven...

  • Legal Assistant, Competition

    6 days ago

    Toronto, Ontario, Canada Blake, Cassels & Graydon LLP Full time $60,000 - $80,000 per year

    Blake, Cassels & Graydon LLP (Blakes), one of Canada's largest and most successful law firms, is currently looking for a Legal Assistant to join the Competition practice group in the Toronto office.Primary responsibilities of the position include, but are not limited to:Reviewing and prioritizing correspondence and emails, including drafting responses where...

  • Administrative Assistant, Transportation

    5 days ago

    Toronto, Ontario, Canada R.V. Anderson Associates Limited Full time $60,000 - $80,000 per year

    Your difference is the differenceDo you love to develop and share great ideas? Do you believe your insights can drive people forward? Do you appreciate working with others and building on mutual successes? Perfect. We do, too. As an employee-owned company, we foster a culture where our people can thrive – and by thrive, we mean a place where you can share...

  • Legal Practice Assistant, Corporate

    24 hours ago

    Toronto, Ontario, Canada The Law Office Management Association (TLOMA) Full time US$50,000 - US$70,000 per year

    The Legal Practice Assistant is responsible for the administrative side of the principal's practice.Principal/Client SupportAct as key contact for all matters relating to:coordinating travel arrangements, preparing itineraries and travel expense reports;completing LSUC renewal applications, and tracking CPD credits; andupdating bios, internal and external...

  • Audit Manager

    1 day ago

    Toronto, Ontario, Canada Virtual Oplossing Pvt. Ltd. Full time $140,000 - $150,000 per year

    Audit Manager - Hybrid (Downtown Toronto)Alliance Consulting Co is seeking a highly skilled and motivated Audit Manager to join our dynamic and growing mid-sized public accounting firm located in Downtown Toronto.This is a hybrid position requiring regular commuting to our Downtown Toronto office. We are looking for a leader with a strong technical...

  • Junior Financial Analyst

    1 week ago

    Toronto, Ontario, Canada FintrosInc Full time $60,000 - $90,000 per year

    Fintros is looking to onboard a Jr. Financial Analyst in early Q Interviews will be conducted the second week of January. What you will doDeveloping reports using Hyperion to assist in the analysis of financial results as requested     Prepare, analyze and record various monthly journal entriesDeliver standard reports to group leaders and others as...

  • Associate, Netsuite Consulting- SCM

    1 week ago

    Toronto, Ontario, Canada OSI Digital Full time $90,000 - $120,000 per year

    Role: Associate NetSuite Consulting SCMLocation: Toronto, Canada We are looking for an Associate, NetSuite Consulting SCM to join our team.Job Responsibilities / Duties:Lead or support end-to-end NetSuite Supply Chain & Manufacturing implementations, including requirements gathering, solution design, configuration, testing, deployment, and post-go-live...

  • Billing Analyst

    1 week ago

    Toronto, Ontario, Canada McCarthy Tétrault LLP Full time $60,000 - $80,000 per year

    Job DescriptionMcCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have earned the distinction of...

  • Senior Tax Manager

    1 week ago

    Toronto, Ontario, Canada Headsource International Full time $144,000 - $160,000 per year

    Senior Tax Manager:Senior Tax Managers are responsible for managing all aspects of personal, corporate, partnership, and trust tax returns for firm clients in diverse industries. You will work with a team of staff in servicing our existing client list, while helping to drive the growth of the firm through annuity (repeat) business and special tax projects....