Administrative Assistant, RPF Director

Position Type:

Regular Full Time (RFT)

Closing Date:

November 24, 2025

Salary/Wage Range:

$62, $77,932.00

Working for the City of Burlington

A great career is closer than you think. Come work for the City of Burlington, where you'll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.

We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership.

Hours of Work

35 hours per week

Department

Roads, Parks & Forestry

Location

This position is eligible for a hybrid work model. When attending an event or meeting in person, your primary office location will be based out of the Operations Centre, 3330 Harvester Road, Burlington, Ontario. Work location is subject to change at the discretion of the City due to operational demands. Effective 2026 this role will be required to be on site 50% of the time each month.

Position Overview

This position provides essential administrative support to the Director of Roads, Parks & Forestry, as well as general support to managers across the department. The role is responsible for ensuring the efficient and effective operation of the Director's office by managing priorities, coordinating communications, supporting departmental initiatives, and maintaining strong relationships with City staff, Council members, external partners, and the public.

Responsibilities

You will be responsible to:

• Provide day-to day administrative support including preparing correspondence, presentations, coordinating staff report submissions, calendar management, screening and responding to emails/phone calls. This may include confidential issues.
• Gather information and respond to routine inquiries from elected officials, City departments, external partners, and members of the public.
• Plan and coordinate departmental meetings and events, including agenda preparation, logistics, and minute-taking.

• Lead or support departmental administrative functions such as:

• Onboarding and offboarding administration for regular and seasonal staff, including training coordination.

• Maintenance of the departmental organizational chart.
• Records management (electronic and paper).
• Coordination and tracking of union and seasonal staff performance evaluations.
• Drafting and posting updates for internal (SharePoint/intranet) and external websites.
• Provide backup administrative support to other Public Works Directors and the Commissioner of Public Works as required.
• Perform other duties as assigned.

Requirements

You have a post-secondary diploma in office administration or a related field and two (2) to four (4) years of related work experience in a municipal environment. You have strong skills in Microsoft Office programs and learn new computerized systems quickly.

To be successful in this role, you excel in communication and customer service. Your initiative and time management skills allow you to efficiently meet deadlines and work with minimal direction.

Accommodations

In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at or email us at:

if you require accommodation to ensure your equal participation in the recruitment and selection process.

Note to Applicants:

We thank all those who apply for positions, but only those applicants who are invited for an interview will be contacted.