Executive Assistant

Position #: V46134

Expected Start Date: December 31, 2025

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Regina

Department: Senior Leadership Team Office - Integrated Regina Health

Type: Full-time temporary

Expected Up to Date: December 31, 2026

FTE: 1

Shift Information: Days

Hours of Work: 37.5 hours per week

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: The Executive Assistant is directly accountable to the Vice President of the Saskatchewan Health Authority (SHA) and provides executive and project support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the office of the Vice President.  The Executive Assistant also serves as a liaison to the portfolio, Senior Leadership Team and the office of the Chief Executive Office team.  This position ensures that processes are in place to support the efficient and effective operation of the Vice Presidents' portfolio and Executive Office, through accurate, timely and efficient execution of administrative support functions.  The incumbent works closely, in a collaborative and co-operative manner, with members of senior management team to assist in accomplishing the provincial health authority's objectives.  This position will research, analyze and develop policies, briefings and proposals as required.  Collaboration, coordination, project management/organizational and communication is key to this role. 

The incumbent closely coordinates workflow with administration support staff in the Deputy Chief Medical and Executive Offices. The incumbent collaborates with other administrative support staff to ensure smooth and efficient operations, and, in their absence, may provide direct support to the CEO, COO, and other members of the Senior Leadership Team.

Human Resources Exemption: No

Education

• Undergraduate degree in administration, commerce or business.
• Additional training in the use of spreadsheets, databases and word processing software.

Experience

• Minimum three years of experience working in a research/policy analyst or senior administrative assistant role.
• Supervisory and/or management experience

Knowledge, Skills & Abilities

• Exceptional planning, organizational and interpersonal skills.
• Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Knowledge and experience in minute taking and synthesizing information.
• Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs as required.
• Ability to adapt to frequent change and work under pressure.
• Ability to work collegially, collaboratively and build positive relationships through respectful and influential interactions.
• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships.
• Be self directed, and confident in applying independent judgment.
• Possess a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision.
• Proven ability to maintain confidentiality including handling confidential information with discretion.

Other Information

• Please provide cover letter and resume when applying for this position
• There is a possibility of an extension for this position