Dental Office Administrator

1 week ago

Mississauga, Ontario, Canada 0b74d2ae-b9e1-4c2b-bcd0-4516388e9743 Full time US$35,700 - US$52,000 per year

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to oversee daily operations within our healthcare or dental practice. The ideal candidate will possess strong administrative skills, experience with electronic medical records, and familiarity with medical and dental terminology. This role involves managing office functions, supporting human resources activities, and ensuring smooth communication across departments. A background in dental or medical office environments, along with supervisory experience, is preferred. The Office Administrator will play a vital role in maintaining efficient office workflows, supporting staff, and ensuring compliance with healthcare regulations.

Responsibilities

  • Manage daily office operations, including scheduling appointments and coordinating patient flow
  • Maintain and update electronic medical records using systems such as Tracker software
  • Support human resources functions such as onboarding, staff scheduling, and personnel record keeping
  • Assist with billing, budgeting, and financial record management to ensure operational efficiency
  • Oversee administrative staff and supervise office procedures to optimize productivity
  • Ensure compliance with healthcare regulations, including medical terminology and documentation standards
  • Coordinate communication between providers, patients, and external vendors
  • Support clinical staff by managing supplies inventory and administrative tasks related to patient care
  • Prepare reports related to office performance, patient statistics, or financial data as needed

Qualifications

  • Proven experience in a dental or medical office setting; experience with Tracker or similar electronic health record systems is highly desirable
  • Strong knowledge of medical terminology and healthcare documentation standards
  • Previous supervisory or team-leading experience in an office environment
  • Familiarity with human resources processes including staffing, onboarding, and employee records management
  • Experience with budgeting and financial record keeping within a healthcare setting
  • Knowledge of hospital or acute care environments is a plus
  • Excellent organizational skills with the ability to multitask effectively in a fast-paced setting
  • Strong communication skills for interacting with staff, patients, and external partners
  • Ability to adapt to new technologies and healthcare regulations quickly

This position offers an opportunity to contribute significantly to the efficient operation of a healthcare practice while supporting patient care excellence.

Job Type: Full-time

Pay: $17.25-$25.00 per hour

Expected hours: 30 – 40 per week

Benefits:

  • Company events
  • On-site parking
  • Paid time off

Work Location: In person

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