Operations & Administrative Coordinator

North Island Métis (NIMA) is seeking a dependable, welcoming, and highly organized Operations & Administrative Coordinator to provide both front desk support and executive-level assistance to the Executive Director (ED).

This role is ideal for someone who is the "glue" of an office: front-facing and friendly, yet detail-oriented, dependable, and able to keep operations running smoothly behind the scenes.

This combined position includes reception duties, member intake, scheduling, record management, data support, cleaning duties, and day-to-day operational assistance.

This position is 25-30 hours per week and starts at $25/hour, with the wage reflecting the candidate's education and relevant experience.

North Island Métis (NIMA) was founded in November 1996 to represent the interests of Métis people residing in northern Vancouver Island, from Black Creek to Cape Scott. NIMA 's mission is giving voice for Métis people. Our vision is recognition as an essential partner in all decision making that impacts Métis people.

We Value:

· Bringing Métis people together in community

· Lifting up Métis people through service for all

· Providing enhanced care to those with the greatest need

· Enhancing the cultural knowledge of the Métis community

· Fostering good relations with the community at large

· Ensuring equity and inclusivity for all Métis people, regardless of their gender identity, expression, sexual diversity, ability, or socioeconomic background

· Cultivating a Métis community where every member thrives as part of a proud nation​​

QUALIFICATIONS & EXPERIENCE

· Secondary school graduation or equivalent

· Experience in reception, administration, or executive support

· Strong organizational skills and attention to detail

· Clear, professional writing and communication abilities

· Ability to work independently and manage shifting priorities

· Comfort with basic digital tools (Microsoft Word & Excel, Google Suite, etc.)

· Familiarity with—or willingness to learn about—Métis culture

· Ability to maintain discretion and handle confidential information

RESPONSIBILITIES

· Welcome and direct members and visitors; respond to telephone inquiries and relay messages.

· Manage scheduling for the Executive Director, staff appointments, and member bookings, including confirmations and follow-ups.

· Maintain confidential records, including member files, HR documentation, and organizational paperwork.

· Provide administrative support such as preparing correspondence, reports, meeting materials, and presentations.

· Support board and committee coordination: scheduling, materials preparation, notes, and task tracking.

· Organize and maintain digital and physical filing systems for smooth daily operations.

· Assist with basic data entry and preparation of summaries, tables, or reports as needed.

· Monitor and maintain inventory of office supplies and assist with ordering.

· Conduct background research or gather information to support planning and decision-making.

· Assist in organizing workshops, meetings, programs, and community events.

· Clean the office weekly, including tidying shared areas, wiping surfaces, and ensuring a welcoming environment.

ADDITIONAL NOTES

• Candidates must be willing to work flexible hours – evening and weekend work may be required

• Must provide a current Criminal Record Check with the Vulnerable Sector

• Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants who are Métis, or Indigenous (First Nation, Inuit)

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 25 – 30 per week

Benefits:

• Company events
• Company pension
• Dental care
• Extended health care
• On-site parking
• Vision care

Application question(s):

• Do you identify as Métis or Indigenous?
• Do you have experience working in Métis or Indigenous communities?

Location:

• Campbell River, BC V9W 6J7 (preferred)

Work Location: In person