Coordinator, Maintenance

LOCATION: Head Office

POSITION: Coordinator, Maintenance & Construction

Who are we?

Fox Group (10,000+ employees globally) - a leading, fast growing retailor and partner of choice to operate several well-known retail banners in Israel, Europe, and Canada - is excited to announce that we are working towards being the number one leading group in the retail industry in Canada In Canada, we currently operation Mango, Laline and Fox Home. Nike is also part of the Fox Group Canada and it is operated by Retailors. We couldn't be more excited and it is a wonderful time to join our Group with all the growth opportunities and expansions down the pipeline, we will be sure to turn your retail job into your dream career.

Job Description

As part of the expansion plans in Canada, we are looking for an experienced, energetic, passion-for-construction and retail, a Coordinator, Maintenance & Construction to join our Construction & Maintenance Department overseeing all of our retail stores in the GTA.

Here's some of what you'll do:

Maintenance Project Coordinator – Key Responsibilities

• Manage and dispatch maintenance tickets for all stores through the ticketing system.
• Coordinate with vendors and service providers to ensure timely completion of maintenance requests.
• Track, update, and close tickets while keeping stores informed of progress and timelines.
• Support store openings and renovations by coordinating maintenance setup and vendor services.
• Maintain accurate records of service requests, quotes, invoices, and preventive maintenance schedules.
• Review and process vendor proposals, change requests, and purchase orders.
• Monitor maintenance budgets and assist with cost tracking and reporting.
• Communicate with internal teams and stores to ensure smooth issue resolution and minimal disruption to operations.
• Assist the Construction Director with administrative tasks such as filing documents, organizing project folders, and drafting basic correspondence or follow-up emails.
  Perform other duties as assigned to support facilities and maintenance operations.

Communication

• Assist in the resolution of design issues, change requests, material defects and equipment problems
• Establish effective on-site communications and progress reporting with subtrades and GCs
• Prepare and maintain required records and written reports
  Foster a culture of open communication and collaboration within and across teams

Here's what we're looking for:

• Experience in the construction and maintenance, preferably in retail
• Excellent coordinator and organization skills

• Ability to work in time-sensitive and high-pressure environment while maintaining a high level of quality

• • Knowledge of local, provincial and federal workplace compliance regulations, ordinances and legislation

• Understanding of the requirements and process for construction competition certificates

• Good writing and verbal communication skills
• A keen eye for detail
• Strong problem-solving skills
• Able to interpret and implement company policies and procedures
• Able to deal with people sensitively, diplomatically, and professionally at all times
• Strong working knowledge of Microsoft Excel, Word, Outlook, and Adobe or Bluebeam Revu
• Flexible – able to adjust to shifting priorities and deadlines.
  Frequent travel to local sites and off-sites locations my be required

Why work with us?

This is a fabulous opportunity to join the Fox Group adventure in Canada and to actively contribute to the development of the business by becoming part of a global brand that offers endless possibilities to learn and grow. Our common vision promotes leadership skills and helps every employee to reach their full potential.

Fox Group is an equal opportunity employer committed to diversity and inclusion and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially.

We thank all applicants for your interest in this exciting opportunity, however, only qualified applicants will be contacted.