Patient Co-ordinator

1 week ago

Edmonton AB TP J, Canada The Confidence Code Full time $72,000 - $84,000 per year

Job Overview

The patient coordinator will be responsible for helping make sure the clinic runs smoothly in day-to-day operations. They are the face of the clinic, upholding the highest levels of customer service. This position requires a highly organized and motivated individual with a passion for growth.

We are seeking a dedicated and organized Patient Coordinator to join our team. This role requires strong administrative skills, familiarity with medical aesthetic service names and purpose and terminology. Should be able to manage multiple tasks in a fast-paced environment.

The Patient Coordinator will play a crucial role in maintaining patient records and facilitating communication between patients and healthcare providers.

Job Responsibilities:

  • Answer any phone calls in a timely manner
  • Reply to any messages the clinic receives over text or through social media
  • Must be willing to answer messages during the weekends as well
  • Schedule appointments efficiently, ensuring patient satisfaction
  • Maintaining appointment schedules, notifying medical staff of patient arrivals and communicating any service delays
  • Ensure patient comfort and satisfaction by anticipating patients' needs, anxieties; answering patients' questions, maintaining a welcoming reception area
  • Help clean up clinic at the end of each working day
  • Welcome and check in clients arriving for appointments through Jane App Software
  • Process clients during checkout, taking payment and booking future appointments
  • Take stock of inventory (exam room & clinic), keeping inventory records up to date in Jane App.
  • Monitor clinic reception email, replying to or forwarding emails to relevant staff, maintain communication between other patient coordinators

Experience

  • Previous experience in a medical aesthetic office setting is preferred
  • Familiarity with medical aesthetic terminology is essential for effective communication with patients and staff
  • Strong office experience with administrative duties, including managing schedules and handling correspondence
  • Excellent interpersonal skills to interact effectively with patients, families, vendors and healthcare professionals
  • Ability to work efficiently in a fast-paced environment while managing multiple priorities

Personalities we are seeking:

  • Warm, professional, and polished with excellent communication skills
  • Highly organized and attentive to detail
  • Comfortable multitasking in a busy environment
  • Tech-savvy (experience with Jane App or similar EMR is an asset)
  • Interested in aesthetics, skincare, and wellness
  • A team player with a growth mindset and a passion for delivering five-star service

Job Type: Part-time

Pay: $18.00-$20.00 per hour

Expected hours: 24 per week

Benefits:

  • Store discount

Work Location: In person

  • Patient Co-Ordinator

    1 week ago

    Edmonton, AB TP J, Canada The Confidence Code Full time $20,000 - $24,000 per year

    OverviewPatient Coordinator & Sales ConciergeThe Confidence Code Clinic – Edmonton, ABPhysician-Led Aesthetic & Cosmetic Dermatology ClinicThe Confidence Code Clinic is expanding—and we're looking for a refined, sharp, and patient-obsessed Patient Coordinator & Sales Concierge to join our physician-run aesthetic dermatology team. If you thrive in a...

  • HR & Resourcing Co-ordinator

    3 weeks ago

    Edmonton, Canada Priory Group Full time

    HR & Resourcing Co-ordinator Department: Site Support Roles Employment Type: Permanent - Full Time Location: Avesbury House Compensation: £26,864 / year Description Priory Hospital Avesbury House is looking to recruit a HR & Resourcing Co-ordinator to join the team. This is a full time 37.5 hours role. Located near picturesque national parkland,...

  • HR & Resourcing Co-ordinator

    2 weeks ago

    Edmonton, Canada Priory Group Full time

    HR & Resourcing Co-ordinator Department: Site Support Roles Employment Type: Permanent - Full Time Location: Avesbury House Compensation: £26,864 / year Description Priory Hospital Avesbury House is looking to recruit a HR & Resourcing Co-ordinator to join the team. This is a full time 37.5 hours role. Located near picturesque national parkland, Priory...

  • Senior Dental Receptionist/Treatment Co-ordinator

    1 week ago

    Toronto, ON MG J, Canada Park Lane Dental Care Full time $66,720 - $75,360 per year

    Our expansion is complete and we are now looking to add a full time senior dental receptionist/treatment co-ordinator. Applicants must have a minimum of 2 years experience in an administrative role in a Canadian/Ontario dental office. The ideal individual is detail- oriented, self-motivated and has exceptional customer service, multi-tasking and problem...

  • Patient Co-ordinator

    1 week ago

    Edmonton, Canada The Confidence Code Full time

    **Overview** Patient Coordinator & Sales Concierge The Confidence Code Clinic - Edmonton, AB Physician-Led Aesthetic & Cosmetic Dermatology Clinic The Confidence Code Clinic is expanding—and we’re looking for a refined, sharp, and patient-obsessed Patient Coordinator & Sales Concierge to join our physician-run aesthetic dermatology team. If you thrive...

  • Course Co-ordinator

    1 week ago

    Waterloo, ON NJ J, Canada Arvanitis & Associates Full time $55,000 - $90,000 per year

    The Ti-Max Institute is a leader in advanced dental education, known for delivering world-class implantology, surgical, restorative, and sedation training across Canada and the U.S. With a rapidly growing portfolio of programs, top-tier faculty, and an exceptional reputation for educational excellence, we are expanding our administrative team.We are seeking...

  • family physician

    2 weeks ago

    Calgary, AB TG J, Canada 87cc9d4d-b266-4b0a-b5d1-abd0eedd3ad5 Full time $120,000 - $180,000 per year

    Education: Degree in medicine, dentistry, veterinary medicine or optometryExperience: Experience an assetWork settingPrivate practiceTasksPrescribe and administer medications and treatmentsInoculate and vaccinate patients to prevent and treat diseasesAdvise patients on health careBe the patient advocateCo-ordinate or manage primary patient careProvide acute...

  • family physician

    1 week ago

    , AB, Canada Government of Canada Full time

    Overview Languages English Education Earned doctorate degree Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Various locations Responsibilities Tasks Consult with other medical practitioners to evaluate patients' physical and mental health Prescribe and...

  • family physician

    1 week ago

    Edmonton, AB TW W, Canada Riverview Medical Centre Full time $80,000 - $120,000 per year

    Education: Degree in medicine, dentistry, veterinary medicine or optometryExperience: 1 year to less than 2 yearsWork settingPrivate practiceClinicTasksCollect medical information from patients, family members, or other medical professionalsExamine patients' health condition to identify diseases and injuriesHelp patients develop healthy habits, break old...

  • practitioner, general

    1 week ago

    Edmonton, AB TH T, Canada Terwillegar Park Medical Clinic Full time $90,000 - $120,000 per year

    Education: Degree in medicine, dentistry, veterinary medicine or optometryExperience: Experience an assetTasksCollect medical information from patients, family members, or other medical professionalsExamine patients' health condition to identify diseases and injuriesOrder laboratory tests, X-rays and other diagnostic procedures to determine the most...