Construction Project Administrator

1 day ago

Markham ON LR A, Canada Plexcon Construction Inc. Full time $60,000 - $80,000 per year

Plexcon Construction Inc. is a Toronto-based design-build contractor specializing in multiplex conversions, laneway and garden suites, and custom home projects.

With over 15 years of experience and 145+ residential rental suites completed, we help homeowners and real estate investors maximize property value through strategic design and construction.

We're seeking a Construction Project Administrator / Coordinator to join our growing team — a detail-oriented professional who can manage documentation, budgets, and project coordination with precision and confidence.

Key Responsibilities

  • Document Control: Maintain organized project files, including contracts, drawings, permits, and change orders.
  • Blueprint Reading: Interpret architectural and structural drawings to confirm scope and materials.
  • Contract Administration: Prepare and track subcontracts, insurance certificates, and compliance documents.
  • Cost Management: Monitor budgets, track change orders, and forecast project costs.
  • Financial Coordination: Process progress billings, verify invoices, and assist with draw submissions.
  • Procurement: Obtain quotes, compare vendor bids, and manage purchase orders and deliveries.
  • Vendor Onboarding: Collect W9s, insurance certificates, and banking details.
  • Client Reporting: Prepare weekly progress updates and milestone reports.
  • Project Coordination: Communicate with subcontractors, suppliers, and consultants to resolve issues promptly.
  • Permitting & Compliance: Track building permits, inspections, and ensure OBC compliance.
  • Task Management: Maintain checklists, track milestones, and follow up on deliverables.

Qualifications

  • 2+ years' experience in construction administration, coordination, or project accounting with QB ONLINE or similar.
  • Ability to read and interpret blueprints and construction drawings. Use of Auto CAD or other related software an asset.
  • Understanding of contracts, budgets, change orders, and cost control.
  • Excellent communication and organizational skills.
  • Proficiency with Google Workspace / Microsoft Office; experience with Buildertrend, Procore, or is an asset.
  • Spreadsheet and budget tracking skills (Excel formulas, pivot tables, dashboards).
  • Reliable internet and availability during Canadian (EST) hours.

Nice to Have

  • Familiarity with Ontario permits, zoning, and building code documentation.
  • Knowledge of estimating, draw requests, and subcontractor billing.

Job Type: Full-time

Pay: $70,000.00-$80,000.00 per year

Work Location: Hybrid remote in Markham, ON L3R 1A3

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