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Project Governance Manager

2 weeks ago

Fredericton, New Brunswick, Canada VLink Inc Full time $80,000 - $120,000 per year

Mandatory Requirements

  • Post-secondary education in a health-related discipline. Consideration may be given to those with equivalent training and relevant experience.
  • A minimum of three (3) years of experience functioning as a Project Management role, specifically in managing or participating in governance processes for a clinical transformation initiative in a Canadian healthcare setting.
  • Demonstrated Ability to translate governance decisions into project schedules. This must include demonstrated experience in developing and managing governance processes tailored to supporting a clinical information system project (e.g., Clinical Information Systems, EHRs, or digital heath IT transformation projects).
  • Must have demonstrated a minimum of three (3) years of experience in developing and or maintaining governance documentation (e.g., meeting minutes, ToRs, SOPs, logs).
  • Creating governance reports (monthly, quarterly, ad hoc), and using/maintaining decision/action/risk logs, AND have formal training in dynamic forecast scheduling for healthcare CIS projects.
  • A minimum of three (3) years of experience acting as a manager overseeing and managing multiple stakeholder groups, multiple concurrent workstreams, governance models, within complex healthcare Clinical information system projects.

Scored Requirements

  • Demonstrated experience and proven ability to plan and deliver Governance strategies, approaches and tactics in a complex and dynamic healthcare environment with a high degree of ambiguity in technology-enabled clinical setting.
  • Experience must include planning and executing governance and processes, while showing successful adoption and adherence.
  • Demonstrated experience as a Project Management Specialist or Project Management role in a clinical transformation. Including demonstrated experience doing the following.
  • Developing and maintaining governance documentation (e.g., meeting minutes, ToRs, Standard Operating Procedures, logs)
  • Creating and managing governance reports (monthly, quarterly, ad hoc)
  • Using and maintaining decision/action/risk logs
  • Provide clear examples of managing governance structures (e.g., steering committees, workgroups), developing ToRs, tracking decisions/actions, coordinating stakeholders, and managing governance escalations
  • In a project governance or program management role within a large, complex organization.
  • Proven ability to manage governance structures, including:
  • Steering committees
  • Clinical advisory groups
  • Project and program-level working groups
  • Experience managing Terms of Reference, decision tracking, action item management, and stakeholder reporting.
  • Provide examples of producing agendas, meeting minutes, action/decision/risk logs, and governance reports for leadership or steering committees. Timeliness and accuracy emphasized.
  • Provide 3 years of demonstrated experience leading or contributing to financial budgeting, forecasting, and multi-year financial planning in a large-scale complex project. Articulate what your efforts were to contribute to these financial functions.
  • Provide demonstrated experience and or examples of forecast scheduling for Clinical Information system projects. meetings with executives, clinicians, or interdisciplinary groups when it comes to managing and getting others to adhere to the governance processes you've put in place.
  • Candidate can demonstrate bilingualism in French and English (Written and verbal), able to lead engagement, communications, and training initiatives in both languages.
  • Candidate demonstrates a strong proficiency of Microsoft Office 365 suite (Excel, Word, PowerPoint, Visio, Outlook, Teams), Zoom, and Atlassian's JIRA for tracking actions, decisions, and access requests in a workplace setting with hands on experience.
  • Candidate has formal training in Project management methodologies, such as Prosci, APMP, Lean Six Sigma, ADKAR or process improvement training, or equivalent, with the ability to apply structured approaches to organizational Project.

Deliverables

The successful proponents must deliver the following, to successfully complete the engagement:

  • Develop, maintain, and enforce the overall governance structure, including updated Terms of Reference (ToRs) for all governance bodies.
  • Coordinate logistics, agendas, and documentation for governance meetings, ensuring timely follow-up on actions, decisions, and risks.
  • Maintain accurate governance body membership records, manage onboarding/offboarding, and ensure appropriate tool access (e.g., JIRA, Confluence).
  • Produce and distribute regular reports (monthly, quarterly, ad hoc) covering attendance, action tracking, resource utilization, and key updates.
  • Track governance decisions, risks, and action items across workstreams in standardized tools (e.g., JIRA, Confluence).
  • Ensure consistent documentation standards and organized storage using Confluence, shared drives, and distribution lists.
  • Supervise Governance Coordinators, ensuring consistent application of governance standards and workflows across all groups.
  • Identify and implement improvements to governance processes using feedback, metrics, and continuous improvement methods.