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Awards Events Assistant

2 weeks ago

Montreal, Quebec, Canada SOCAN Full time $40,000 - $70,000 per year

Music. People. Connected

We are hiring

SOCAN Awards Events Assistant

Montreal Location

POSITION TITLE: Awards Events Assistant

REPORTING TO: Creative Programming & Partnerships Coordinator

DEPARTMENT: Membership - Creative

LOCATION: Montreal

LANGUAGE: Bilingual, English & French

DIRECT REPORTS: N/A

OVERALL ACCOUNTABILITY

Reporting to Creative Programming & Partnerships Coordinator, you will be a key member to the Creative team responsible for assisting with various tasks related to the 2025 SOCAN Gala & various Membership Division sponsorships and events. This position reports to the Creative Programming & Partnerships Coordinator who will be responsible for liaising with the Creative teams, the communications and marketing department, Membership Management, and the stakeholders of the industry. The objective of this position is to serve SOCAN members and add value to their careers and businesses in accordance with the Membership service strategy.

RESPONSIBILITIES

Assist in the planning and execution of the 2025 SOCAN Gala to be held on May 3, 2026, one of Canada's premier music industry events. The Gala SOCAN must reflect the strategy and vision of SOCAN as an organization.

Invitation List / Registration:

  • Compile invitation list and maintain content as new information comes in
  • Coordinate email blasts for invitation list and manage Awards inbox
  • Testing for delivery of invites through selected program (example: Paperless Post)
  • Maintain RSVPs on a weekly basis and report status

Winner Correspondence:

  • Organize hotel rooms, travel reimbursement and car service for all winners
  • Confirm details of winners for the trophy plaque copy

Trophies:

  • Prepare plaque copy for trophies and proof content upon arrival of the finished awards

Video / Music Content for Show

  • Collection of video footage for winners and walk-up music for winners/presenters to provide to production company
  • Compile a list of all AV materials for license clearances

Administration

  • Basic administration details; maintenance of scheduling documents, reports and invitation list
  • Coordinate all booking details with the host hotel
  • Double-check all documents for awards (Example: Pass list, Trophy list, guestlist)

EDUCATION, EXPERIENCE & SKILLS

Minimum of 1 – 3 years of event experience

Bilingual

Strong skills in time management

Extremely organized

Excellent attention to detail (example: proofing materials for accuracy)

Creative

Customer Service oriented

Strong communication skills (eloquent speaking and writing skills)

Skills - Excel, Word, experienced at digital transfer of AV files

COMPETENCIES

Self-starter

Analytical / Systematic Thinker

Results oriented

Thorough

Service oriented