Legal Assistant – Real Estate

2 weeks ago

Toronto, Ontario, Canada Dickinson Wright Full time $60,000 - $90,000 per year

Dickinson Wright LLP is seeking an experienced 
Legal Assistant
to join its Toronto Office. The successful candidate will provide support to a busy Commercial Real Estate practice with a primary focus on billing, accounts processing, WIP management, and collections. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys a role with both financial and practice management responsibilities.

Primary responsibilities:

  • Manage lawyer's full billing cycle: time entry review, disbursements, pre-bills, invoice generation and distribution.
  • Proactively review and reduce aged WIP, prepare WIP/AR reports, and lead month-end billing activities.
  • Ensure invoices are sent to the correct client contact and follow up on outstanding accounts to support collections.
  • Maintain accurate client files and respond professionally to client billing inquiries.
  • Assist with opening and closing files and document management.
  • Prepare, format, and send correspondence, legal documents, and real estate closing materials.
  • Provide general administrative support, including scheduling, data entry, and file organization.

Qualifications:

  • Minimum 3 years' of experience as a Legal Assistant, ideally in Real Estate Law.
  • Strong understanding of law firm billing and collections processes.
  • Strong attention to detail and accuracy in data entry and document handling.
  • Proficient in MS Office suite, including a strong working knowledge of Excel.
  • Familiarity with legal time and billing systems. Experience with Elite 3E is an asset.
  • Proficiency in Teraview and other real estate software is an asset.
  • Strong client service and communication skills.
  • Highly organized, proactive, and able to prioritize competing deadlines.

We thank all applicants for their interest, but only those chosen for an interview will be contacted. Dickinson Wright LLP is an equal opportunity employer and is committed to fostering an inclusive, equitable, and accessible environment. If you require accommodation at any time during the recruitment process, please contact Melissa Eisen, Director, Canadian Operations and Legal Recruitment (-).

About Dickinson Wright LLP


Dickinson Wright is a growing, full-service firm of dedicated legal professionals delivering unmatched client service and high-quality legal advice. We are part of a 23-office Canada-U.S. network providing clients with comprehensive business law services to meet their domestic and cross-border needs. Our unified team strategy provides clients with individualized service, drawing on the specific Canadian and U.S. legal services required to build collaborative, cross-practice and inter-office teams.

  • Licensed Real Estate Salesperson

    17 hours ago

    Toronto, Ontario, Canada Gitalis Real Estate Inc. Full time $60,000 - $120,000 per year

    Company DescriptionGitalis Real Estate Inc., established by Abe Gitalis over 48 years ago, has a legacy of transforming industrial factory buildings in Toronto into dynamic business spaces. As a full-service brokerage, the company offers tailored solutions to meet the unique needs of clients, delivering imaginative workspaces that reflect creativity and...

  • Commercial Real Estate Legal Assistant

    6 days ago

    Toronto, Ontario, Canada Chad Management Group Full time $60,000 - $120,000 per year

    We have an immediate opening for a Commercial Real Estate Legal Assistant with at least 5 years' experience. Knowledge of acquisitions, dispositions, financings, project development, and condo and development work is an asset. Real estate statutes and practices, legal concepts and procedures, transactional experience and broad, but thorough knowledge of...

  • Commercial Real Estate Agent

    2 weeks ago

    Toronto, Ontario, Canada Downtown Toronto Real Estate Full time $60,000 - $70,000 per year

    Job OverviewWe are seeking a motivated and dynamic Commercial Real Estate Agent to join our team. In this role, you will be responsible for facilitating the buying, selling, and leasing of commercial properties while providing exceptional customer service to clients. The ideal candidate will possess strong negotiation and communication skills, along with a...

  • Real Estate Agent

    1 week ago

    Toronto, Ontario, Canada Real Estate Brokerage Full time $50,000 - $100,000 per year

    ** Pls DO NOT apply If you are not Licensed **No Desk Fees, No Deal Fees, No Fees Period* Full Training and Ongoing Support (Training and support manager on call)* Full Office Use 24/7* In-House Mortgage Broker to qualify your clients fast* In-House Real Estate lawyer* Weekly Leads (5-10 per week)* Business Cards Supplied (first 500 cards)* No Term Contract...

  • Real Estate Agent

    1 week ago

    Toronto, Ontario, Canada Real Estate Brokerage Full time $50,000 - $100,000 per year

    ** Pls DO NOT apply If you are not Licensed or Almost Completed your Licence**No Desk Fees, No Deal Fees, No Fees Period* Full Training and Ongoing Support (Training and support manager on call)* Full Office Use 24/7* In-House Mortgage Broker to qualify your clients fast* In-House Real Estate lawyer* Weekly Leads (5-10 per week)* Business Cards Supplied...

  • Real Estate Manager

    13 hours ago

    Toronto, Ontario, Canada MGROUP REAL ESTATE NETWORK Full time

    ResponsibilitiesBuild and manage a sales team composed of Marketing Partners and Associates.Meet the required sales quota of the team.Create quality sales strategies and activities to increase lead generation and sales production.Ensure the completion of sales documents and requirementsCascade all relevant company communications, announcements, and policies...

  • Real Estate Agent

    7 days ago

    Toronto, Ontario, Canada Smith Proulx Real Estate Team Full time $105,000 - $150,000 per year

    Who we areA family team of three full time Re/Max agentsDecades of experience working with buyers and sellers in West TorontoLooking for a buyer agent to grow with our teamWhat's the role?Commission based position – the sky is the limitCalling and converting leads that we provide (mostly online leads)Daily lead calls and follow upWorking with buyers –...

  • LEGAL COUNSEL

    2 weeks ago

    Toronto, Ontario, Canada NagataCONNEX Executive Legal Search Full time $90,000 - $120,000 per year

    The Ontario Real Estate Association (OREA) represents nearly 100,000 REALTORS who are members of the 23 real estate boards throughout the province. It is OREA's goal to keep the dream of home ownership alive in Ontario, and its mission is to help its REALTORS succeed in building strong communities. OREA delivers on that mission by providing services that...

  • Real Estate File Opening Specialist — Per File Basis

    12 hours ago

    Toronto, Ontario, Canada Harman Kaur Real Estate File Solutions Full time

    Are you a busy real estate lawyer looking for help opening new files quickly and accurately?My name is Harman Kaur, and I specialize in real estate file opening and administrative support for lawyers across Ontario. I assist with every step of the file-opening process from client intake to compliance documentation so you can focus on closings and client...

  • Legal Assistant

    1 week ago

    Toronto, Ontario, Canada Linds & Associates Full time $60,000 - $90,000 per year

    Job Description Legal Assistant - Commercial Real EstateToronto, ONOur client, an outstanding mid size firm with an excellent reputation for the work they do and its great firm culture is looking for an experienced Commercial Real Estate Legal Assistant to join its team. In this role you will be responsible for a wide variety of legal and administrative...