Administrative Assistant

COMPANY OVERVIEW

Urban Appeal is a locally owned and operated commercial landscaping and light civil company based in Kamloops, BC. We specialize in commercial landscaping, irrigation, hardscaping, park amenities, playgrounds, splash parks, and light civil work, with a strong focus on passion, quality, and safety. As a growing company, we take pride in creating beautiful outdoor spaces that positively impact our community while fostering a supportive and collaborative team environment.

THE ROLE

We're expanding and looking for a motivated, detail-oriented Administrative Assistant to join our team. This role will start as a part-time seasonal position, with the goal of growing into a full-time role as your skills and responsibilities develop. We're looking for someone who wants to grow with us and be part of the team for the long term.

Some of your duties will be:

• Be the warm, welcoming first point of contact for clients, customers, and visitors.
• Answer incoming calls, determine the purpose of the call, and transfer or take messages as needed.
• Support our Accounts department with data entry, accounts receivable (AR), accounts payable (AP), document filing, and project material tracking.
• Maintain stock levels of office essentials (tea, coffee, paper towels, stationery).
• Review SiteDocs to ensure our team has completed their daily safety documentation.
• Keep PPE consumables stocked and organized.
• Coordinate employee training, track certifications, and send reminders.
• Take on general administrative tasks and data entry projects.
• Occasionally run errands to support the team.
• Keep the office, including the boardroom, clean, tidy, and presentable (we have a weekly cleaner, but daily upkeep will be part of your role).

You'll be part of a supportive, close-knit team that values collaboration and initiative. As you grow with us, you'll have the opportunity to take on more responsibilities, particularly in accounting support, while continuing to handle some reception duties.

REQUIREMENTS

We're looking for someone with initiative, attention to detail, and the drive to take a task and run with it, even when working with limited supervision. We want a self-starter who thrives on getting things done.

You'll be a great fit if you:

• Are outgoing, approachable, and create a welcoming environment for clients, contractors, and team members.
• Communicate clearly in professional English, both verbally and in writing.
• Confidently answer phones, follow up on tasks, and take initiative to solve problems.
• Stay organized, manage your workload independently, and ask questions when needed to fully understand tasks.
• Have 6 months to 2 years experience with administrative tasks, data entry, and basic accounts support (AR/AP, invoicing)
• Proficient with office software (Google Workforce, Gmail, Microsoft Office, and QuickBooks, etc.)
• Hold a valid driver's license with a clean driving record and reliable transportation.

The successful applicant must live in Kamloops, BC and have full working rights in Canada.

BENEFITS

• Comprehensive health benefits
• Supportive, friendly team that values every contribution
• Team events and activities to connect and celebrate
• Opportunities for growth, learning, and career development
• A commitment to quality, safety, and passion in everything we do
• Meaningful projects that shape and improve the Kamloops community

Job Types: Full-time, Part-time, Permanent, Seasonal

Pay: $23.00-$26.00 per hour

Benefits:

• Company events
• Extended health care
• On-site parking

Application question(s):

• Do you have your own personal reliable transportation?

Experience:

• administration: 1 year (preferred)
• accounts payable: 1 year (preferred)
• accounts receivable: 1 year (preferred)
• reception / phone answering: 1 year (preferred)

Licence/Certification:

• Drivers License (required)

Location:

• Kamloops, BC V2H 1J1 (required)

Work Location: In person