Administrative Support Coordinator/Manager

Come work as a Administrative Support Coordinator/Manager with Vancouver Coastal Health (VCH)

Vancouver Coastal Health is looking for a Administrative Support Coordinator/Manager to join the Heatley Community Health Centre Team. Apply today to join our team

As a Administrative Support Coordinator/Manager with Vancouver Coastal Health you will:

• Oversees the clerical support functions for designated areas.
• Develop and implement departmental goals and objectives for clerical areas in consultation with the supervisor.
• Participate in workforce and long-term strategic planning for administrative staff in designated area(s).
• Interview, hire and train/retain staff to ensure optimal use of resources to meet operational needs.
• Provide leadership to designated staff utilizing effective management techniques; provides guidance and direction, establishes clear definitions of responsibility and assigns, monitors and adjusts work/schedules.
• Makes arrangement for staff orientation and training sessions.
• Oversee the effective and efficient daily operation of administrative services.
• Develop and monitor designated budget and other resources.
• Participate in the development, communication and implementation of relevant policies and procedures.
• Collaborate with VCH Occupational Health & Safety Advisor/s to ensure compliance with Worksafe BC regulations and ensure safety in the workplace. Represents Administrative staff on related committees.

This work is framed within VCH's commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health.

Education & Experience

• Degree in Business Administration or diploma.
• Three (3) to five (5) years' recent, related experience including leadership and supervisory experience in a large complex healthcare environment or an equivalent combination of education, training and experience.

Knowledge & Abilities

• Utilizes sound business acumen, employing knowledgeable accounting and budgeting principles, to manage the fiscal resources of assigned area(s) in a manner that is fiscally responsible and consistent with the overall goals of the organization.
• Demonstrates leadership, supervisory and coordination skills, including ability to performance manage, inspires and directs teams as well as engage and involve stakeholders in the planning and implementation processes.
• Communicates effectively both verbally and in writing with stakeholders at all levels of the organization.
• Demonstrates analytical, problem solving and decision-making skills.
• Works independently and effectively under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner.
• Ability to work in a team environment, develop and maintain effective working relationships.
• Employs ability to handle confidential and sensitive information with skill, tact and diplomacy.
• Ability to facilitate, collaborate and build consensus.
• Possesses intermediate to advanced skills using a variety of computerized office software applications.
• Physical ability to perform the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process. WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.
• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC's Top Employers, Canada's Best Diversity Employers and Canada's Top Employers for Young People in 2025.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.