Licensed Real Estate Assistant

The Bagga Team at Royal LePage Magna is looking for a
licensed, proactive, and highly organized Real Estate Assistant
to support our top-producing agents in Edmonton. This role is perfect for someone who enjoys working in a fast-paced environment, takes pride in precision and follow-through, and is passionate about delivering a seamless, high-level client experience.

You will play a key role in keeping transactions moving smoothly—from listing to closing—while supporting daily operations and acting as a trusted point of contact for clients and industry partners.

Key Responsibilities

• Support the day-to-day operations of the team to ensure workflows remain efficient, organized, and on track.
• Manage and coordinate real estate transactions from contract to close, ensuring all documentation, timelines, and compliance requirements are met.
• Prepare, review, and organize contracts, amendments, disclosures, and related paperwork with strong attention to detail and accuracy.
• Assist with creating Comparative Market Analyses (CMAs), listing presentations, marketing materials, and feature sheets.
• Schedule and coordinate showings, inspections, appraisals, open houses, and client appointments for both buyers and sellers.
• Communicate professionally with clients, mortgage brokers, lawyers, inspectors, and cooperating agents to ensure a smooth and stress-free transaction process.
• Maintain accurate and well-organized records using Follow Up Boss (CRM), MLS, Google Workspace, and other real estate platforms.
• Represent The Bagga Team with professionalism, integrity, and a client-first approach in every interaction.

Compensation
$40,000 - $100,000

Responsibilities

• Oversee and manage all real estate transaction files from contract acceptance through to successful closing
• Coordinate scheduling for property showings, inspections, appraisals, open houses, and agent or client appointments
• Act as a central point of contact between clients, lawyers, mortgage brokers, home inspectors, and cooperating agents to ensure smooth communication throughout each transaction
• Prepare, review, and organize contracts, amendments, and required forms in accordance with AREA and EREB regulations
• Create and support Comparative Market Analyses (CMAs), listing packages, and buyer presentation materials
• Maintain accurate and up-to-date records within Follow Up Boss (FUB) CRM, ensuring proper data entry, task tracking, and follow-up compliance
• Ensure all transaction files are complete, compliant, and submitted to brokerage administration within required timelines
• Deliver a high level of client care through consistent communication, proactive updates, and attention to detail
• Support listing operations, including MLS input, coordinating professional photography, signage installation, lockboxes, and marketing timelines
• Organize and manage open houses, collect showing feedback, and compile reports for agents and sellers
• Participate in daily team huddles, accountability meetings, and assist with tracking client milestones and overall transaction success

Qualifications

• Must be a Licensed Real Estate Associate in Alberta and fully RECA compliant
• Active member of the Edmonton Real Estate Board (EREB) and Alberta Real Estate Association (AREA)
• Previous experience in real estate administration or as a licensed assistant
• Strong understanding of Alberta real estate contracts, conveyancing procedures, and compliance requirements
• Ability to excel in a high-volume, fast-paced team environment
• Exceptional attention to detail, accuracy, and organizational skills
• Strong multitasking ability and capacity to manage multiple files simultaneously
• Excellent written and verbal communication skills
• Proficient with real estate technology, including Follow Up Boss, WebForms, ShowingTime, Google Suite, Canva, DocuSign, and similar tools
• Flexible availability — ability to support occasional evening and weekend tasks
• Positive, professional, and client-focused attitude with a strong commitment to service excellence

About Company
At
Royal LePage Magna
, we're more than real estate professionals—we're trusted partners in clients' journeys. Ranked in the
Top 1% across Canada
, we combine mentorship, advanced training, and proven systems to help our team succeed. We embrace innovation through digital marketing, powerful CRM tools like Follow Up Boss, and high-level support so you can focus on what matters most—closing deals. Our culture is built on collaboration, growth, and recognition. We celebrate your wins with bonuses, incentives, and real career growth. Join a team where your goals are supported, your voice is heard, and your success is our mission.