Office Administrator

1 week ago

Oldcastle, Ontario, Canada The Masotti Group Full time $72,000 - $100,800 per year

We are seeking a highly organized and detail-oriented Office Administrator / Bookkeeper to join our team. This is a permanent full time position for a retiring member of our team. The ideal candidate will thrive in a fast-paced environment and play a key role in supporting the daily operations of our general contracting construction business, as well as administrative and accounting functions for related property-holding rental companies.

Key Responsibilities:

  • Manage day-to-day office operations for general contracting construction activities.
  • Oversee administrative and accounting functions for construction company and associated property-holding rental companies.
  • Perform in-house payroll, benefit and tax reporting, and job costing.
  • Support management with general administrative duties as required.
  • Handle Accounts Payable and Accounts Receivable functions.
  • Prepare and maintain in-house financial reports.
  • Develop and maintain an organized filing system suitable for the construction and property management industries.
  • Prepare leasing documents, processing rental applications, and maintaining an accurate inventory on space for rent or lease.
  • Process rental payments and follow up with tenants on late or missing payments.
  • Preparing/distributing rental increase notices and notices for non-payment of rent.
  • Communicate to tenants on behalf of the owner, informing them of changes to the property, maintenance schedules, or other critical information.
  • Oversee the maintenance and repair of the building with the help of a maintenance person or contractor.
  • Ensures that the buildings conforms to all by-laws and standards of safety.

Qualifications & Skills:

  • Proficient in Simply Accounting (Sage 50).
  • Proficient in all Microsoft Office programs (Word, Excel, Outlook).
  • Excellent written and verbal communication skills.
  • Adaptable to change and able to thrive in a fast-paced environment.
  • Detail-oriented, accurate, organized, and dependable.
  • Demonstrate problem-solving and conflict-resolution abilities.
  • High level of integrity and ability to maintain strict confidentiality.
  • Self-motivated with a strong, uncompromising work ethic.

If you are a dependable professional who enjoys working both independently and as part of a collaborative team, we'd love to hear from you.

Job Type: Full-time

Pay: $18.88-$25.00 per hour

Expected hours: 40 per week

Work Location: In person

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