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Administrative Assistant

2 weeks ago

Fall River, Nova Scotia, Canada Henderson Electrical Installations Limited Full time $40,000 - $60,000 per year

Overview

Exciting opportunity to align oneself with one of the premiere Electrical Contractors in HRM. We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. The ideal candidate will possess strong organizational skills and a passion for providing exceptional customer service. This role involves supporting daily administrative operations, ensuring efficient office management, and contributing to a positive work environment. The Administrative Assistant will be responsible for various clerical tasks, data entry, and assisting with customer inquiries. Ability to advance, evolve, and grow. We also offer the ability to grow with the company in positions including but not limited to Project Coordinator and Project Manager.

Responsibilities

  • Manage front desk operations, greeting visitors and handling multi-line phone systems with professionalism and courtesy.
  • Facilitate and manage safety documentation.
  • Site visits to ensure safety programs are being utilized and adhered to.
  • Coordinating vehicle fleet maintenance and appropriate registrations / upkeep
  • Perform data entry tasks accurately and efficiently, maintaining organized records.
  • Assist in filing documents and maintaining an organized filing system for easy retrieval.
  • Accepting and managing day to day deliveries to office
  • Provide customer support by responding to inquiries and resolving issues in a timely manner.
  • Proofread documents to ensure accuracy and clarity before distribution.
  • Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
  • Collaborate with team members to streamline administrative processes and improve office efficiency.
  • Maintain confidentiality of sensitive information while adhering to company policies.

Requirements

  • Proven experience in an administrative role or similar position is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.
  • Familiarity with QuickBooks is a plus; experience in bookkeeping is advantageous.
  • Strong computer skills with the ability to learn new software quickly.
  • Excellent organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
  • Strong typing skills with an emphasis on accuracy; experience in data entry is required.
  • Exceptional phone etiquette and customer service skills
  • Ability to work independently as well as part of a team while maintaining a positive attitude.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care
  • Wellness program

Experience:

  • Related: 1 year (preferred)

Language:

  • English (preferred)

Work Location: In person