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Administrative Support
2 weeks ago
Administrative Support
Integrated Logistics (NL) Ltd is a full service stevedoring and materials handling company with operations across the province. Currently, we are seeking an experienced Administrative Professional. This is a full-time position in Long Harbour, Newfoundland.
Responsibilities:
- Assist and support Project Manager with a variety of administrative duties including timesheet records and collection of payroll information to be submitted to the Payroll Manager for processing;
- Coordinate the ordering, receipt, storage, and distribution of materials, equipment, and supplies.
- Maintain up-to-date inventory records and track usage and movement of materials.
- Ensure all incoming materials are inspected for quantity, quality, and compliance with specifications.
- Schedule and coordinate material deliveries to job sites or warehouses.
- Work closely with procurement to ensure timely purchase and reordering of materials.
- Monitor stock levels and forecast future material needs based on project schedules and consumption.
- Prepare and maintain reports on inventory status, shortages, and material usage.
- Assist with the reconciliation of purchase orders, packing slips, and invoices.
- Identify and resolve discrepancies or delays with suppliers and vendors.
- Ensure compliance with company safety standards and material handling procedures.
- Working with HSE & Teams to Maintain and update records and reports as required;
- Ensure crews have supplies, logbooks, and forms available.
- Coordinate with vendors for site services support tasks.
- Track hours, issues, and coordinate the maintenance of company and client owned equipment.
- Scanning of logs/forms for archival and submitting to client for monthly records.
- Assist in resolving client training system issues (VES).
- Sea can tracking and coordination with vendors for site logistics of cans. Monthly reports for billing.
- Assist with fuel farm and site access documentation/cards.
- Fulfill any other duties as required;
Qualifications:
- Minimum of 3 years administrative experience
- High School education along with post-secondary diploma or equivalent;
- Strong ability to collaborate and communicate with Project Team members, clients and suppliers;
- Ability to execute tasks independently and maintain confidentiality;
- Excellent organizational and time management skills with the ability to handle multiple tasks;
- Knowledge of Microsoft Office as well as a high proficiency level in MS Excel;
- Own vehicle; Valid driver's licence;
- Excellent oral, written and interpersonal communication skills;
- Self-motivated individual with a positive outlook and strong work ethic with a strong attention to detail.
- Experience with SAP (Considered an asset)
Candidates must demonstrate an ability to work with minimal supervision, have a strict adherence to procedures and processes as well as promote teamwork and establish good communication between HR and Payroll. An excellent planning and resourceful ability is also a must for the successful performance of the duties in this position.
Integrated Logistics provides a comprehensive benefits package. We thank all those who apply; however, only those applicants under consideration will be contacted. Job Ad may be posted until a candidate has been selected.
Integrated Logistics is committed to being an equal opportunity employer. Our recruitment and selection processes are guided by principles of fairness, equity, and merit, ensuring that all candidates are assessed based on their qualifications and alignment with the requirements of the position. We are dedicated to fostering a diverse and inclusive workplace.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- Extended health care
- On-site parking
- RRSP match
Ability to commute/relocate:
- Long Harbour-Mount Arlington Heights, NL: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Microsoft Office: 3 years (preferred)
- SAP: 1 year (preferred)
- Front desk: 3 years (preferred)
- Administrative: 3 years (preferred)
Work Location: In person
