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Project Coordinator

2 weeks ago

Ottawa, Ontario, Canada Remsoft Full time $60,000 - $120,000 per year

For over 30 years, Remsoft has been a global leader in intelligent planning. Combining optimization, analytics, geospatial intelligence, and AI we deliver supply chain and sustainability solutions for the forestry sector and asset-intensive industries. Our technology helps organizations optimize decisions, increase efficiency, and drive sustainable growth in a changing world.

The Project Coordinator will support the delivery of strategic projects—particularly M&A integration initiatives—by maintaining documentation, tracking timelines, and ensuring milestones are met. This role requires strong organizational skills, attention to detail, and the ability to work across functions to keep projects aligned with business objectives. This is a 10-month contract with the possibility of becoming full-time.

The ideal candidate is a detail-oriented, proactive problem-solver who thrives in a fast-paced environment. You excel at keeping complex projects organized, supporting teams with the tools and information they need, and ensuring deadlines are met. You bring strong communication skills, technical proficiency, and experience managing multiple projects simultaneously.

Responsibilities

  • Update and maintain project plans, timelines, and milestones, with a focus on M&A integration initiatives.
  • Assist in creating and distributing integration schedules and task assignments for cross-functional teams, including members from acquired companies.
  • Track progress, prepare status reports, and support functional leads with deliverables and definitions of completion.
  • Maintain accurate and accessible documentation (meeting minutes, issue logs, risk registers).
  • Facilitate internal communications and coordinate between functional leads, stakeholders, and external partners.
  • Proactively monitor dependencies, handoffs, and risks; escalate or unblock as needed.
  • Prepare dashboards and reports for the integration lead and executive sponsors.
  • Support Governance, Risk & Compliance (GRC) tasks, including evidence collection for SOC 2 readiness.
  • Work with project management tools (Jira, Confluence, Microsoft Project) and MS Office suite to prepare reports, presentations, and communications.

Qualifications

  • Language: Strong verbal and written communication skills in English.
  • Software: Proficiency in MS Office Suite (Power BI, Excel, Word, PowerPoint, Outlook, Teams). Experience with Jira, Confluence, JSM, and Microsoft Project.
  • Years of Experience: 3+ years in a project coordination role, ideally in a technology environment.
  • Education: Post-secondary education in Business Administration, Project Management, or related field.

Assets

  • Familiarity with collaboration tools (SharePoint, Confluence).
  • Knowledge of project management methodologies (Agile, Waterfall).
  • Experience managing multiple integration projects in a fast-paced environment.

Location

We are committed to finding the best candidate and are flexible regarding location. While Remsoft's headquarters are in Fredericton, New Brunswick, and Ottawa, Ontario, we are open to a range of working arrangements for this role. Candidates can work fully remote, in a hybrid setup, or from our office.

A little bit about us

Remsoft is trusted by hundreds of industry leaders across more than 15 countries to solve their most complex planning and supply chain challenges.

Our software integrates advanced analytics, AI, and geospatial intelligence to support strategic foresight and operational agility—enabling clients to optimize performance and plan sustainably.

Whether managing millions of acres of forest land or improving asset reliability across global supply chains, we help organizations increase efficiency, improve transparency, and deliver long-term value.

Rooted in a mission of empowerment through intelligence, we provide the insights and tools needed to build a more resilient, high-value supply chain. With Remsoft, organizations can plan with precision, act with confidence, and adapt to change.

At Remsoft, we foster a vibrant, collaborative culture that values work-life balance, flexibility, and individual well-being. We're committed to social and environmental sustainability, celebrate team milestones, and offer flexible hours in a supportive, tight-knit environment.