Term Administrative Assistant II

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut'ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS is seeking an outstanding professional for a term full-time (35 hours/week) Administrative Assistant II position starting November 3, 2025 until February 12, 2027. The position will be located at the Education Centre in Airdrie, Alberta.

As a member of the Human Resources department, the Administrative Assistant II will perform a variety of administrative and clerical duties to support the team. The Administrative Assistant II will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background is required for this position.

Responsibilities Include

• Updating staff profiles in HRMS system
• Assisting with OH&S auditing process and record management
• Assisting in completion of meeting minutes for HR Department
• Supporting coordination of audiometric testing
• Ensuring accuracy of employee absences in HRMS and making corrections as needed
• Meet regularly with RVS employees to receive employment documentation
• Create employee contracts
• Assist with Recruiter administrative tasks (i.e. setting up interviews, referencing, testing, etc.)
• Assist with Advisor administrative tasks (i.e. data entry, reports, etc.)
• Accurately complete document management as per standard HR procedures and guidelines
• Create and maintain effective workflow while handling various project simultaneously
• Complete other administrative duties efficiently while meeting assigned deadlines
• Support HR & OH&S operational needs as required

Education/Experience

• Certificate or diploma in office management, business administration, or a related field
• Two or more years' experience in an administrative assistant role in an office environment
• Previous experience with customer service in a fast-paced environment
• Previous experience in an educational setting is considered an asset

Knowledge and Skills

• Outstanding communication and customer service skills
• Highly effective organizational and prioritization skills
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in

a timely manner
- Ability to successfully work in a team environment as well as independently with minimal

supervision
- Ability to think critically and deal with changing priorities in a fast-paced environment
- Proficient in Microsoft Office Suite and web-based applications
- Knowledge of HRMS is considered an asset.

Rocky View Schools Benefits

• 3 weeks' Vacation prorated based on start date

• Hybrid (one day a week, working remotely) with Supervisor approval

• Benefits Plan (Extended health, Dental, Wellness/Health Care Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)

• This position does not qualify for Defined Pension Plan or Sick Days

• Professional development and training opportunities

Pre-employment Requirements

• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

• Proof of qualifications/education as required by the position

• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months; or a list of updated references of a current/recent supervisor on your application.

How to Apply

We request all applications be placed through . Applications must include your cover letter, resume, proof of qualifications and a professional letter of reference.

Please submit your application by October 23, 2025, at 4:30 pm MST quoting job code # Interviews will be held on October 29, 2025.

Rocky View Schools

Human Resources

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.