Construction Project Coordinator

Pathfind has recently engaged with an outstanding West-Central, Edmonton, Alberta based Commercial Construction firm specializing in Tenant Improvements, Additions/Renovations and New Builds to fill the position of Construction/Project Co-ordinator.

Key Responsibilities:

BD/Office Administration
Consult with members of the management/BD team to promote sales opportunities, exchange information, and increase brand awareness with the goal of building client referrals and repeat business.Support the team in all aspects of business development, stakeholder engagement and client quality control and assurance. Assist in managing existing clients and ensure they stay satisfied and positive throughout the pre-construction and construction phases. Work in conjunction with internal teams across BD, estimating and PM.Point of contact responsible for consulting with the sales team ensuring they have the supplies, marketing materials, and information they require.Manage the internal preparation as required in respect to RFP/RFQ/EOI requirements and submissions.Development and coordination, production, and distribution of all marketing materials/initiatives as required.Review requests for proposals and helping complete the request within tight deadlines.Schedule meetings, order office supplies, and maintain the office.Estimating
Manage Pre-Construction & Estimating's data and information flow, while supporting with document control and administrative dutiesSet up and maintain estimating and project folders.Prepare bid instructions, bid forms, and bid scopes for distribution.Manage bid outreach including municipal requirements for forms and postings.Send out bid and budget requests.Oversee tracking of subcontractor prequalification.Participate in subcontractor approval processProject Management
Assist the construction manager in the development of project management documents such as project budgets, project schedules, scope statements and project plansExecute project management administrative and bookkeeping tasks such as creating subtrade contracts, filing/printing invoices, purchase orders, change orders and inventory reportsAssist the project manager in the administration of project management documents such as subtrade contracts, project schedules, purchase/change ordersSafety Documentation
Oversee online safety portals of 3rd party safety systems, including but not limited to Contractor Check, Entuitive Compliance and Avetta complianceUpdate and maintain company safety records and ensure safety documentation is available for site distributionKey Requirements:
A university degree, a college diploma or trade qualifications in a business or construction management related field is required3 - 5 years' of direct experience working in commercial construction services is a definite assetKnowledge of and experience within the construction industry in Alberta along with developed relationships and prospective contacts is a definite assetIntermediate computer skills including knowledge of web-based software, including but not limited to Microsoft Office Suite, Adobe, Bluebeam and estimating software are required.Valid Class 5 Drivers License is required.Project management: 1 year (preferred)Skills and Competencies:
Communication skills: Construction Coordinators interact with many individuals throughout the life cycle of a project, such as stakeholders, subcontractors, suppliers and of course, the project team. For this reason, Construction Coordinators must demonstrate excellent communication skills.Critical thinking skills: There will be issues, challenges, and diverse types of problems, big and small. For this reason, Construction Coordinators must have critical thinking skills that allow them to quickly produce solutions and strategies. They must have a mindset of continuous improvement - how can we do this better and faster?Change management skills: As projects are executed, there are many variables to control, and many situations that might force the estimating, project management and client care teams to amend the original project plan. Construction Coordinators must be able to adapt to these changes.Organizational skills: Construction coordination, as its name suggests it is a demanding field that requires organizational skills such as time management, delegation, planning, goal setting and decision-making, among others that will help the Construction Coordinator be on top of their own duties and responsibilities and monitor the performance of others.Salary of $55,000 to $75,000 Plus benefits, depending upon experience

Pathfind is a full-service Talent Management firm, offering professional services in Executive Search, Leadership Coaching, and Career Transition/Outplacement. We are a proud partner of Career Partners International.

The successful candidate must have legal authorization to work in Canada on a full-time basis for any employer. While we appreciate the interest of all applicants, only those selected for an interview will be contacted.

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