Photography Studio Administrative Assistant

23 hours ago

Toronto, Ontario, Canada 515 Photo Co. Full time US$60,000 - US$120,000 per year

We're seeking a proactive individual with exceptional organizational and communication skills to join our team as an Administrative Coordinator responsible for performing various administrative tasks to support the efficient operation of the studio.

This includes managing phone calls, assisting with client communication, providing executive administrative support, and utilizing your clerical skills.

This is a full-time role based out of our studio in Liberty Village with
some flexibility on hours and occasional work from home.

If you thrive in a fun and fast-paced environment, excel at multitasking, and possess acute attention to detail, we want to hear from you.

Responsibilities:

Administrative Support:

  • Act as one of the first points of contact for client communications, ensuring a warm, professional, and brand-aligned experience.
  • Manage multiple inboxes, promptly responding to client inquiries.
  • Coordinate meetings, calls, and schedules, including sales calls and shooter schedules.
  • Prioritize and manage diverse projects with precision.
  • Support post production team in various tasks

Systems:

  • Optimize workflows to enhance productivity.
  • Serve as a communication bridge between sales, production, and management teams to ensure smooth project handoffs and consistent client delivery.

Team & Event Coordination:

  • Assist in planning and executing internal events, fostering team-building.

Office Management:

  • Oversee procurement of office supplies and materials.
  • Manage packaging and shipping of print orders and USBs.

Team Support:

  • Prepare standard form contracts and manage deposit schedules.

Software Proficiency:

  • Proficient in Google Workspace, including document and spreadsheet creation.
  • Ability to quickly adapt to studio management software.

Additional Duties:

  • Perform general office organizational tasks as required.

Requirements:

  • Bachelor's degree in Marketing, Communications, Business, or related field preferred.
  • Minimum 2-3 years of administrative experience with calendaring proficiency.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and collaboratively within a team.
  • Demonstrated integrity and discretion handling confidential information.
  • Positive attitude, strong organizational skills, and timeliness in task completion.
  • Comfortable working with and optimizing digital tools and workflows.

Beneficial Skills:

  • Experience in social media management (content, strategy, engagement, marketing).
  • Photography and/or videography experience (shooting, editing, culling).
  • Graphic Design, Photoshop, Lightroom, Narrative experience

If you're ready to contribute to our organization's growth and success, apply now We're seeking dynamic individuals passionate about administrative excellence.

  • Luxury Client Relationship Manager

    7 days ago

    Toronto, Ontario, Canada Nuovo Photography Full time $52,000 - $150,000 per year

    We are seeking a dynamic and experienced Luxury Client Relationship Manager to join our Toronto photography studio. As a Luxury Client Relationship Manager, you will be responsible for providing unparalleled service and building enduring relationships with our clientele. You will serve as the primary point of contact for our guests, delivering personalized...

  • Studio Assistant

    7 days ago

    Toronto, Ontario, Canada Tacit Full time $45,000 - $65,000 per year

    Role: Studio Assistant (Full-Time, Toronto)Location:Toronto, ON (in-person required; hybrid working model)Start Date:November 2025About TacitTacit is an online gallery and art consultancy dedicated to women artists. Tacit was born out of the disparity in the art industry between women and men — where art by women accounts for a mere 2% of the art sold....

  • Studio Attendant

    1 day ago

    Toronto, Ontario, Canada Mint Room Studios Full time $36,000 per year

    [Part-Time Studio Attendant]Mint Room Studios is the first and largest interior-designed natural light photo studio located in Toronto. We offer competitive pay, opportunities for growth and excellent benefits.Location: Toronto (Dupont St & Campbell Ave) and (Sterling Rd & Perth Ave)Responsibilities/Job Description:Various customer service duties...

  • Assistant Studio Manager

    1 day ago

    Toronto, Ontario, Canada PayMore Stores Canada Full time $46,560 - $52,480 per year

    Job OverviewAs the Assistant Studio Manager, you play a key leadership role in bringing the Gem Studio experience to life. You'll help lead the team, elevate the guest experience, run workshops, and support daily operations to keep the studio running smoothly. You set the tone for culture, creativity, and customer service—ensuring every person who walks in...

  • Copilot Studio Administrator

    1 week ago

    Toronto, Ontario, Canada Aecon Group Inc. Full time $120,000 - $150,000 per year

    Come Build Your Career at AeconAs a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build,...

  • eComm Photographer

    2 weeks ago

    Toronto, Ontario, Canada KOTN Full time $60,000 - $90,000 per year

    What You'll Be Working On:eComm Photography & Post-Production (80%)Capture on-model eComm photography that reflects and elevates Kotn's visual identity.Collaborate with Art Directors, stylists, producers, photo assistants, digitechs, retouchers, and sample coordinators to bring the brand's creative vision to life.Maintain a consistent visual standard while...

  • Dance Assistant

    1 week ago

    Toronto, Ontario, Canada Studio 28 Dance Corp Full time $25,000 - $75,000 per year

    We're looking for dance assistants to join our Studio 28 teamIf you love dance and want hands-on experience helping in classes, this is the perfect opportunity Learn directly from Emily about what goes into teaching and running a studio, it's a great way to build your skills and your resume. Interested? Send your resume and a short blurb about yourself to ...

  • Intermediate Architectural Technologist

    1 week ago

    Toronto, Ontario, Canada iN STUDIO Full time $60,000 - $90,000 per year

    Intermediate Architectural TechnologistThe Opportunity:iN STUDIO has an exciting opportunity to join our team.We need individuals who can work across multiple projects interacting with Designers and Partners in supporting models and all effort required related to Interior Design and Architecture. The role requires a depth of experience in drawing and the CA...

  • Architecture Studio Manager

    1 day ago

    Toronto, Ontario, Canada AtkinsRéalis Full time

    Job DescriptionArchitecture Studio ManagerCome join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.Become a part of our dynamic team dedicated to design excellence and architectural innovation. As an Architecture Studio Manager, you will significantly shape our studio's...

  • Intermediate Designer

    2 weeks ago

    Toronto, Ontario, Canada iN STUDIO Full time $60,000 - $90,000 per year

    Job descriptionOur Team is growing and iN STUDIO has an exciting opportunity for an Intermediate Interior Designer to join our Team.In this role, you have the opportunity to work with a team of creative and highly talented individuals in contributing to high-quality interior design projects.Your role will include but not be limited to supporting the...