office manager

6 days ago

Richmond, British Columbia, Canada COCO AUTO GROUP INC. Full time $45,000 - $70,000 per year
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
  • Tasks
  • Implement new administrative procedures
  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Train staff
  • Oversee and co-ordinate office administrative procedures
  • Resolve conflict situations
  • Coach
  • Monitor and evaluate
  • Type and proofread correspondence, forms and other documents
  • Supervise office and volunteer staff
  • Supervise other workers
  • Schedule and confirm appointments
  • Respond to employee questions and complaints
  • Maintain and manage digital database
  • Greet people and direct them to contacts or service areas
  • Establish and implement policies and procedures
  • Determine and establish office procedures and routines
  • Consult with clients after sale to provide ongoing support
  • Work with minimal supervision
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Train other workers
  • Provide customer service
  • Liaise with management, union officials and HR consultants
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Set up and maintain manual and computerized information filing systems
  • Plan, organize, direct, control and evaluate daily operations
  • Supervision
  • 3-4 people
  • Computer and technology knowledge
  • MS PowerPoint
  • MS Word
  • Google Docs
  • Area of work experience
  • Reports and records
  • Invoices
  • Work conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload
  • Repetitive tasks
  • Large caseload
  • Health benefits
  • Dental plan
  • Disability benefits
  • Health care plan

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