Construction Project Coordinator

Join Our Team

KLS Earthworks & Environmental is hiring a Project Coordinator to support our growing team. Reporting to the Project Manager, the ideal candidate will bring 2-4 years of project experience and provide critical organizational and administrative support across multiple projects. This role requires someone who can adapt to shifting priorities, manage project documentation, and communicate effectively with both internal teams and external partners.

Key Responsibilities

• Develop and
  
  maintain a thorough understanding of project scope, execution plans, and specifications, including all
  
  plan
  
  changes.
• Create and
  
  maintain comprehensive project documentation, including plans, reports, and records.
• Ensure all required permits and licenses are obtained and adhered to through the project life.
• Assist with project procurement, ensuring materials and services are sourced and tracked effectively.
• Work with Project Managers, Superintendent and Supervisors to assess and schedule resource requirements.
• Assist the Project Manager with maintaining subcontracts and purchase orders and reviewing vendor invoices for accuracy.
• Develop and maintain positive working relationships with subcontractors, suppliers, and clients.
• Assist the Project Manager with the Request for Information (RFI) process, as well as shop drawings and change orders — This
  
  may include pricing, negotiating, processing, and evaluating cost and schedule impacts.
• Monitor project progress and provide regular updates to the Project Manager, including cost forecasts and schedule adjustments.
• Track and reconcile quantities and costs
  
  daily
• Assist the Project Manager with the development, maintenance, and communication of project schedules.
• Reconcile time and materials (T&M) work and issue change orders when required.
• Assist with progress billing, ensuring client invoices align with work completed and resolving any discrepancies.
• Support project closeout by compiling and archiving documentation, preparing maintenance and warranty manuals, and tracking deficiencies and warranty work.

Skills & Qualifications

• Proven experience as a Project Coordinator or in a similar project support role.
• Civil Engineering Technologist diploma or related education (2+ years) considered an asset.
• Proficient with Microsoft Project and Microsoft Office Suite (Word, Excel, Outlook).
• Experience with HeavyBid Estimating Software is a strong asset.
• 3+ years of project administration or coordination experience, ideally in civil construction.
• Ability to read and interpret contracts, construction drawings, and technical reports.
• Strong organizational skills with the ability to prioritize and multi-task in a fast-paced environment.
• Excellent communication and teamwork skills with the ability to work closely with field teams, office staff, clients, and vendors.

What We Offer

• Competitive compensation package.
• Comprehensive benefits plan.
• Supportive and collaborative work environment.
• Career growth opportunities within a dynamic and innovative company.

About KLS Earthworks & Environmental

KLS Earthworks & Environmental is a Calgary-based leader in excavation, earthworks, and environmental construction, serving Western Canada since 1990. We are built on a foundation of safety, innovation, and efficiency, delivering cost-effective solutions to complex construction and remediation projects. With a state-of-the-art fleet and a team of highly skilled professionals, we continue to drive excellence in the industry.

Our Core Values

At KLS, we are guided by four core values that shape everything we do:

• Help First – We support each other and our clients to ensure collective success.
• Hungry – We're driven, ambitious, and always striving to improve.
• Willing to Learn – We embrace new challenges and believe growth comes from continuous learning.
• Committed – We take pride in our work and are dedicated to delivering quality and safety every step of the way.

If these values resonate with you, we'd love to hear from you