Project Contract Administrator

About PureLogic IT

PureLogic IT provides innovative IT solutions for the Federal Government and private sector organizations. We enable outcomes as a secure and trusted technology service provider across current and emerging technologies. With expertise across all areas of IT including cloud technology, software solutions, and infrastructure, as well as professional services - it's what we do and how we do it that makes us different. We are a Canadian, women-owned, equal opportunity employer with a family culture and passion for giving back. Strong. Secure. Engage. Together. This is our Mission.

Position Title: Professional Services Project Contract Administrator

Department: Professional Services

Reports To: Director of Professional Services

Location: PureLogic IT, 135 Michael Cowpland Dr, Kanata Ontario

Position Summary

The Professional Services Project Contract Administrator is responsible for managing, coordinating, and maintaining all contractual and administrative aspects of PureLogic's service delivery projects. This role ensures that contract obligations are met, documentation is accurate, stakeholders are aligned, and project operations run smoothly and in compliance with client, vendor, and organizational requirements.

Key Responsibilities

Contract Management & Compliance

• Review, interpret, and maintain contracts, Statements of Work (SOWs), amendments, and project deliverables.

• Monitor contract obligations, service levels, KPIs, and milestones to ensure full compliance.

• Track contract dates, renewals, extensions, and closeouts.

• Ensure all contract changes are documented and approved.

• Ensure all contracts with security obligations are aligned with corporate security posture.

Financial & Procurement Support

• Assist in preparing project budgets, forecasts, and financial tracking aligned to contract terms.

• Validate vendor invoices, internal time entries, and deliverable-based payments.

• Coordinate purchase orders, subcontract agreements, and procurement documentation.

• Support financial audits by providing necessary contract-related records.

Documentation & Reporting

• Maintain accurate and organized contract and project documentation.

• Prepare regular status reports on contract performance, risks, deliverables, and compliance.

• Ensure proper version control, document tracking, and audit readiness.

Change & Issue Management

• Process and track change requests, ensuring proper approval workflows and documentation.

• Identify contract issues, risks, or gaps and escalate them appropriately.

• Maintain logs for changes, risks, issues, deliverables, and dependencies.

Vendor & Subcontractor Coordination

• Support onboarding and compliance verification for subcontractors or partner vendors.

• Track subcontractor performance and ensure alignment with master contract requirements.

• Ensure subcontractor agreements include appropriate flow-down clauses.

Client & Stakeholder Support

• Serve as a liaison between project managers, legal, finance, procurement, and client teams.

• Respond to client requests for contract documentation, deliverables, or administrative information.

• Prepare materials and documentation for client or internal governance meetings.

Project Administration

• Support project management activities such as scheduling, meeting coordination, status reporting, and document control.

• Maintain project repositories, dashboards, and administrative tools.

• Assist with compliance requirements such as security checks, privacy documentation, or government onboarding (if applicable).

Risk & Governance

• Support governance processes including audits, compliance reviews, and risk assessments.

• Track adherence to regulatory, privacy, cybersecurity, and company policy requirements.

• Maintain compliance logs and help implement corrective actions where necessary.

Qualifications

Education & Experience

• Diploma or Bachelor's degree in Business Administration, Project Management, Information Technology, or related field.

• 2–5 years of experience in contract administration, project coordination, or IT services administration (or equivalent experience).

• Experience supporting IT professional services, managed services, or government contracts is an asset.

Skills & Competencies

• Strong understanding of contract terminology, SOW structures, and project delivery frameworks.

• Excellent organizational and documentation skills with attention to detail.

• Intermediate to advanced proficiency in Microsoft Office, project management tools, and document repositories.

• Strong communication and stakeholder management abilities.

• Ability to work under deadlines and manage multiple priorities simultaneously.

• Knowledge of procurement processes, invoicing, or financial tracking is beneficial.

What We Offer

• Competitive salary and performance bonuses

• Flexible working hours and remote options

• Comprehensive employee benefits

• Professional development and certification reimbursement

• A collaborative team environment working with cutting-edge tech

Work Model

We promote work-life balance and Family is one of our values. We enable our employees to work from home and from the office by providing a hybrid work model with flexibility.

Our Commitment to You

As a proud equal opportunity employer, we encourage applicants from all walks of life to apply to join our growing team. We are committed to providing all employees with a workplace experience that is free from barriers, discrimination, and harassment regardless of age, sex, gender, sexual orientation, faith identity, nationality, and/or disability status. If you're driven, hard-working, and want to join a dynamic and energetic team, we welcome you to apply today and encourage you to come as you are.