Administrative and Safety Coordinator

About Chalex

Since 2015, Chalex Construction has been helping clients across the Edmonton area bring their projects to life — from concept to completion. As a locally owned construction company, we've built our reputation on integrity, quality, and genuine relationships. Our work is rooted in attention to detail and a commitment to doing things the right way. No matter the project, we approach it with care, collaboration, and pride in a job well done.

We're a small, close-knit team that takes pride in our craft and in supporting one another. Every member of our crew — from the office to the field — plays a key role in keeping projects running smoothly and ensuring our clients feel cared for every step of the way.

If you're passionate about bringing construction projects to life and take pride in providing exceptional support to clients and colleagues alike, you'll fit right in here. At Chalex, you'll be part of a supportive team that values hard work, collaboration, and a good sense of humour along the way.

The Opportunity

We're looking for a detail-oriented, self-motivated Administrative and Safety Coordinator to support several key areas of our business — including safety administration, project coordination, and accounting support. This role is ideal for someone who thrives in a fast-paced, hands-on environment and enjoys being the go-to person that keeps everything organized and running smoothly.

As the Administrative and Safety Coordinator, you'll be at the heart of Chalex's day-to-day operations. One moment you'll be reviewing safety submissions, the next you'll be organizing bid documents or reconciling invoices. You'll help ensure information flows seamlessly between the field, office, and clients — keeping projects on track from start to finish.

More specifically, you will:

• Manage and maintain safety documentation in SALUS, ensuring accuracy and compliance.
• Support COR compliance requirements, including documentation, tracking, and audit preparation.
• Maintain documentation quality control, ensuring accuracy and consistency across all project files.
• Support Project Managers with bid preparation, tender tracking, and subcontractor communication.
• Manage submissions and tracking for RFIs (Requests for Information) and Change Management processes.
• Prepare Operations and Maintenance (O&M) manuals, change order documentation, and close-out materials.
• Conduct site inspections for safety compliance and construction quality control, ensuring adherence to company and regulatory standards.
• Process invoices, payments, and expenses in QuickBooks Online.
• Track contract values, project billing, and reconciliations.
• Create and maintain templates and checklists that make everyone's work more efficient.

You'll be a trusted partner to the entire team — helping things run smoothly, staying one step ahead of what's needed next, and ensuring no detail is overlooked.

What You Bring

• Experience in safety coordination, construction administration, or project support, preferably in a small-to-mid-sized company.
• Experience using digital safety systems (SALUS experience is a major asset).
• Working knowledge of QuickBooks Online, including accounts payable/receivable, expense tracking, and reconciliations.
• Ability to read and interpret construction drawings and specifications.
• Basic understanding of construction billing processes, such as progress billings, contract values, and change order tracking.
• Strong computer proficiency, including QuickBooks Online and Microsoft suite.
• Excellent organizational and time management skills — you can prioritize multiple moving parts and keep deadlines on track.
• Excellent attention to detail — you're the type who double-checks numbers and catches inconsistencies early.

Role Details

• Compensation: $60,000 - $75,000 (dependant on the successful candidate's level of experience)
• Hours: Full-time
• Location: Hybrid role based in Edmonton, AB (or surrounding areas)

Equal Opportunity Employer

Chalex Construction is an equal opportunity employer. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe that the more inclusive we are, the better our work — and our workplace — will be.

Job Type: Full-time

Pay: $60,000.00-$75,000.00 per year

Benefits:

• Extended health care
• On-site parking
• Paid time off
• Work from home

Work Location: Hybrid remote in Edmonton, AB T5S 2T4