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Administrative Assistant

2 weeks ago

Regina SK SP R, Canada Brandt Full time $40,000 - $60,000 per year

Brandt is currently seeking an Administrative Assistant for our Regina, SK, head office location as part of our Executive Services team.

Under the supervision of the Director of Executive Services. Provides administrative, operational and clerical support to all Brandt Tractor branches and various departments. Arranges, manages and coordinates Brandt Tractor events such as tradeshow, branch open house, customer tours, hospitality events, sponsorship events and others. Responsible with Brandt's association membership by maintaining records and delivering reports. Coordinating and assisting with various projects as directed and covering the reception desk as needed.

Duties and Responsibilities

  • BTL Tradeshow, Events and Sponsorship – Obtaining and monitoring budget approval, register, organizes, coordinating information, payment arrangement, provides detailed reporting and maintaining records.
  • Membership – Acquiring approvals, in charge of records, payment arrangement and detailed reporting.
  • VISA – Reconciling, gathering receipts, double-checking control codes, reports submissions and maintaining records of the Director of Executive Services' corporate credit card.
  • Office Supplies – Maintaining and ordering corporate second floor office supplies
  • Brandtnet – Manages and maintains Executive Services section of Brandtnet.
  • Receiver – BAAN finance software
  • BTL Uniform Order (Interim) – Processing request, obtaining approval, payment processing and monitoring records.

  • Reception (Backup) – Cover reception desk as needed

  • Respond to telephone, e-mail and in-person individuals from clients, candidates and other parties.

  • Refer to all inquiries to the appropriate individuals, divisions, or departments across the organization.

  • Type forms, letters, reports and memos as necessary- Receive and distribute all forms of paper correspondence.

  • Where necessary, assist in the compilation of data for various reports.

  • Arrange and book meeting in boardrooms, off site conference halls, and other locations; ensure that the appropriate

presentation equipment is available.

  • As frontline worker, present a positive and professional image of the organization to all visitors, suppliers etc.

  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other

correspondence.

  • Maintain the reception in a tidy and presentable manner.

  • Other Special Project - As directed.

LI-ONSITE

Required Skills

  • High level computer skills specifically Microsoft Word, Excel and PowerPoint
  • Excellent communication, presentation, organizational, and interpersonal skills
  • Ability to meet deadlines
  • Self-motivated
  • Continuous Improvement mindset
  • Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, etc.
  • Able to write simple correspondence, including memos, letters, etc.
  • Ability to apply understanding to carry out instructions in written, verbal, or diagram form
  • Able to maintain filing systems and basic databases
  • Meticulous records maintenance skills
  • Superior telephone manners and strong interpersonal skills
  • Strong written and verbal skills to communicate with all levels of the organization and its executive team

Required Experience

  • 2-4 years of direct work experience in an Administrative Assistant capacity preferred
  • Office Education Certificate or relevant years of experience.
  • Experience working on a multi-line switchboard is considered an asset