Project Administrator

3 days ago

Greater Toronto Area, Canada NBM Engineering Full time $60,000 - $80,000 per year

COMPANY SUMMARY

For over 34 years,
NBM Engineering
has been a proud provider of premier engineering services to Hydro Utilities and Telecommunications companies. We are a trusted source for project management, engineering design and field services. Our goal is to provide the highest standard of quality in creative, integrated, and forward-thinking solutions.

ROLE

As a Project Administrator at NBM Engineering, you will serve as the day-to-day coordinator between our clients, design teams, and impacted residents for utility projects. You'll keep documents current, track delivery proofs, and communicate clearly with customers about upcoming work and potential disruptions.

RESPONSIBILITIES

  • Document Control & Coordination – Work with clients and designers to ensure drawings, scopes, notices, and logs are current, accurate, and version-controlled.
  • Drawing/Scope Review – Review utility drawings and hydro scopes to flag new/modified assets and impacted customers/addresses; prepare impact lists for outreach.
  • Customer Communication – Notify residents and businesses regarding work areas, timelines, and access/disruption impacts; escalate issues promptly.
  • Notice Delivery – Hand-deliver letters/door hangers as required; schedule and route efficiently.
  • Proof & Records Management – Maintain proof-of-delivery logs, geotagged photos, and site documentation; file in the project repository with consistent naming.
  • Issue Tracking – Log inquiries, complaints, and resolutions; coordinate follow-ups with design/construction teams.
  • Meeting Support – Prepare contact lists, mail merges, and distribution trackers; capture minutes and action items for outreach meetings.
  • Compliance & Privacy – Handle resident information per company policy and applicable privacy requirements.

REQUIREMENTS

  • Post-secondary diploma in Electrical or Civil Engineering or related discipline.
  • Experience in the utility sector is preferred.
  • 2–4 years in project administration, customer relations, or municipal/utility coordination.
  • Comfortable reading plans/drawings and scopes; able to interpret addresses, asset IDs, and work limits.
  • Strong written and verbal communication; professional, calm approach with the public.
  • Solid organization and time management; accurate record-keeping under deadlines.
  • Proficiency with MS Office/365 (Word, Excel, Outlook), PDFs/mark-ups; able to learn CRM or SharePoint-style systems.
  • Valid G-class driver's licence and reliable access to travel for hand deliveries

NBM Engineering
does
NOT
use artificial intelligence tools to screen, assess or select applicants for this position.

This posting is for an existing vacancy.

We do not require Canadian work experience as a condition of hiring.

Only qualified applicants will be contacted. Applicants who are interviewed will be notified of whether a hiring decision has been made within 45 days of their last interview.

If you are passionate about the engineering industry, and eager to contribute to innovative energy solutions in a growing company, we encourage you to apply.

NBM Engineering
welcomes & encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

LOCATION

GTA/Hamilton

  • Project Administrator

    7 days ago

    Greater Toronto Area, Canada AutoTrader.ca Full time

    Join AutoTrader.ca and become part of a true Canadian success story. With 45 years as a leading, iconic Canadian business, we're well positioned and resourced to lead the next 45 years of the automotive industry, whatever this may look like - and you could be a big part of our incredible journey. Join us at TRADER to be part of a diverse workforce and an...

  • Project Administrator

    3 days ago

    Greater Toronto Area, Canada Hawkins Contracting Services Limited Full time

    Since 2010, our organization has provided exceptional quality, service, and safety to all, in many fields including utilities, infrastructure, environmental and landscape construction. Our office is located in Stouffville, Ontario and we service public and private clients throughout Southern Ontario with our own forces, and a variety of subcontractors. Our...

  • Project/estimating Administrator

    5 days ago

    Greater Toronto Area, Canada Clearway Full time

    **A Team of Dedicated Professionals** At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That’s how we’ve evolved from a sewer and...

  • Project Support Administrator

    3 days ago

    Greater Toronto Area, Canada AutoTrader.ca Full time

    The role of the Project Support Administrator is to provide customer-focused day-to-day support in relation to customers and dealer groups doing business with TRADER. This role will involve some contact with the customer for specific matters. The role will also include placing listing upgrades on behalf of dealers based on selections received from Trader...

  • Project Manager

    5 days ago

    Greater Sudbury, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    5 days ago

    Greater Sudbury, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Administrator

    3 weeks ago

    Greater Vancouver, Canada Torus Talent Full time

    Our client, a leading heavy-industrial contractor based in Port Coquitlam, BC, is seeking a Project Administrator to support day-to-day operations, finance activities, and regional estimating functions. Key Responsibilities: - Organize the administrative setup of projects in InEight and maintain project documentation. - Support time entry, payroll...

  • Lead Administrator

    1 week ago

    Toronto, Canada The Safehaven Project for Community Living Full time

    For over 30 years, The Safehaven Project for Community Living has been providing exceptional care to children with developmental disabilities and complex care needs. Our mission is to provide high-quality, family-centered, and community-based residential and respite care for individuals with complex care needs. Safehaven serves individuals with...

  • Project Coordinator

    7 days ago

    Greater Toronto Area, Canada Greenferd Construction Full time

    Greenferd Construction has been successfully completing first-class office renovations since 1994, specializing in commercial interiors across the Greater Toronto Area. With 30 years in the building industry, we have partnered with companies to transform office spaces that reflect their brand and culture. Our team of 40 skilled professionals ensures every...

  • Project Manager

    5 days ago

    Greater Sudbury, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...