Senior Administrative and Legal Assistant

Location: 8800 Glenlyon Pkwy, Burnaby, British Columbia 

Career Level: Corporate Level 3

Salary Level: C3 ADMIN

Who are we?

Svante is a rapidly growing clean energy technology company making commercial-scale carbon capture and removal a reality and enabling global industries to play offense in the fight against climate change that will accelerate the global transition to a lower-carbon economy.

The growing success of our company is owed to our commitment to our people, our emphasis on our values, and our innovative technology. Passion is put into what we do every day.

Purpose of the Role:

As the Senior Administrative and Legal Assistant, you will provide essential administrative support to Executives, the legal team, and various departments across the organization. You will manage day-to-day administrative tasks, draft and prepare legal documents, and help maintain a professional, welcoming, and efficient work environment. To thrive in this role, you will bring strong organizational skills, a proactive mindset, and the ability to adapt in a dynamic setting.

Required Skills and Qualifications:

• You have 5–8 years of experience in legal or office administration, with a solid understanding of legal and business terminology.
• You have strong proficiency in document formatting, database software, Microsoft Office Suite, and office management tools.
• You have excellent organizational and time management skills, allowing you to prioritize effectively and manage multiple stakeholders.
• You have strong communication and interpersonal abilities, and you build positive, respectful relationships across teams and with external partners.
• You have a proven ability to meet deadlines, handle confidential information with discretion, and work both independently and collaboratively.
• You have a customer-focused mindset and contribute to a welcoming and professional workplace culture.

What Success looks like in this role:

• You will coordinate schedules, meetings, travel arrangements, and expense reporting for Executives, ensuring alignment with Svante's Travel Policy.
• You'll prepare and manage professional documents including agendas, presentations, correspondence, and legal contracts.
• You will handle administrative tasks such as filing, data entry, and maintaining organized records—both physical and digital.
• You will manage external communications including company inboxes, voicemail, vendor interactions, and legal filings with courts and agencies.
• You'll support a positive and inclusive office culture by maintaining common areas and participating in internal committees such as safety, social, sustainability, and DEI.

Equal Employment Opportunity Statement

Svante is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. All Svante employees share in the responsibility for assuring that, by our personal actions, the policies are effective. Accommodations will be provided as requested by candidates taking part in all aspects of the selection process.

Pay Equity Statement

Svante believes in pay equity, fairness and transparency, and so we include a salary range within the job posting. Our salary ranges are determined by role, level, and location.

The actual salary offered to the final candidate is based on the salary range shown, and will vary depending on the candidate's relative experience, qualifications, and anticipated level of performance. We assess all candidates individually and strive to offer competitive and equitable compensation packages.

Base pay is one part of the Total Rewards that recognize employees for their performance and contributions. In addition to Base Pay, Svante provides comprehensive benefits to employees such as Restricted Share Units, Extended Health and Dental Plan, Retirement Saving Plan, free access to a Fitness Centre and more