Elections Assistant Job Details

Elections Assistant
Posting Id 3181

Department Corporate and Financial Services

Division Office of the Clerk

Section Office of the Clerk Administration

Job Grade Contract Admin Grade 02

Rate of Pay $ $40.72 Hourly

Job Type Temporary Full Time - Contract

Contract Length/End Date November 27, 2026

Replacement/New Position New Hire

Posting Type Internal and External

Posting Date 11/04/2025

Application Deadline 11/27/2025

*Position Summary*
The City of Richmond Hill has an opening for a contract position of Elections Assistant in the Office of the Clerk for approximately nine months.

The next regular Municipal and School Board Elections will be held in October 2026. The elections will be conducted both remotely and in-person using a variety of technology, including electronic voters' list, optical scan voter tabulators (with paper ballots), and internet voting. Reporting to the City Clerk through the Elections Coordinator, the Elections Assistant will help prepare for all aspects of the elections, as well as some post elections task.

*Key Duties and Responsibilities*

• Assist with the planning and organizing of the effective delivery of the 2026 Municipal and School Board elections
• Develop, monitor, follow-up and maintain a project plan for the election.
• Assist in coordinating the people, materials, voting locations and equipment necessary to effectively implement the election.
• Assist with researching, developing and implementing strategies, including policies and procedures, related to various aspects of the election.
• Support the preparation, updating and the handling of the Voters' List and voter notification process to ensure all voters are informed of where and when they are able to vote.
• Assist in liaising to the public, election workers and candidates, regularity monitor various elections related email addresses, and ensure responses are provided in a timely manner as appropriate
• Assist in coordinating the municipality's election website information

*Duties and Responsibilities Cont'd (if applicable)*

• Assist with the planning and organizing of the effective delivery of the 2026 Municipal and School Board elections
• Develop, monitor, follow-up and maintain a project plan for the election.
• Assist in coordinating the people, materials, voting locations and equipment necessary to effectively implement the election.
• Assist with researching, developing and implementing strategies, including policies and procedures, related to various aspects of the election.
• Support the preparation, updating and the handling of the Voters' List and voter notification process to ensure all voters are informed of where and when they are able to vote.
• Assist in liaising to the public, election workers and candidates, regularity monitor various elections related email addresses, and ensure responses are provided in a timely manner as appropriate
• Assist in coordinating the municipality's election website information

*Education and Experience*

• Post-secondary diploma or degree (Public Administration, Political Science, Business Administration or suitable equivalent)
• Related experience with administering elections, municipal elections preferred
• Experience with using variety of elections technology would be an asset

Required Skills/Knowledge

• Intermediate computer skills (MS Office applications)
• Knowledge of project management fundamentals would be an asset
• Ability to work evenings and weekends as required
• Valid 'G' license and access to a reliable vehicle

*Leadership Competencies*

• Builds people and culture
• Cultivates open communication
• Demonstrates personal leadership
• Navigates and leads through complexity and change
• Shapes the future

Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the ' View Jobs for Current Employees ' link on the City's Careers Page .
We thank all candidates for their interest, however, only those under consideration will be contacted.

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.