Executive Assistant

Description
Here in AWS Database Services, our team builds and operates the foundational database technologies that power the world's fastest-growing startups and largest enterprises. We are the critical layer where data meets possibility, enabling customers to build and scale applications that millions of people depend on every day.

We are looking for an exceptionally organized and proactive Executive Assistant to support three Directors within our organization. In this role, you will be the operational backbone that enables our leaders to scale their impact and drive key initiatives. You will do more than just manage schedules and logistics; you are a force multiplier who anticipates challenges, streamlines complex processes, and acts as a central point of communication for a fast-paced global team.

Your work will directly contribute to the success of a team shaping the future of the cloud.

You will masterfully navigate competing priorities, manage intricate calendars for three executives across multiple time zones, and coordinate high-impact team activities.

If you thrive on orchestrating order in a fast-paced world and want to be at the center of technological innovation, we would love to hear from you.

This role is based in Toronto, ON, CAN and requires five (5) days a week in office.

Key job responsibilities

• Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
• Management of multiple complex calendars and scheduling requirements
• Acting as a liaison for direct reports
• Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
• Tracking and helping drive completion of key deliverables and following up on items
• Travel coordination for executives
• Participating in planning of events
• Having fun at work and helping others do the same
• This position will work with other assistants throughout the Database Services and across the rest of the company

A day in the life

Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

About The Team
Diverse Experiences

Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn't followed a traditional path, or includes alternative experiences, don't let it stop you from applying.

Why AWS

Amazon Web Services (AWS) is the world's most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that's why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Inclusive Team Culture

Here at AWS, it's in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.

Mentorship and Career Growth

We're continuously raising our performance bar as we strive to become Earth's Best Employer. That's why you'll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Basic Qualifications

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Preferred Qualifications

• 7+ years of executive assistant experience
• Experience working with large global teams
• Experience with end-to-end project management
• Experience leading process improvements
• Experience with work space planning/management

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

Company
- Amazon Data Services Canada, Inc.

Job ID: A3125816