Finance Assistant

2 weeks ago

Penticton, British Columbia, Canada Xyntax Group Inc. Full time $49,920 per year

About the Role

We are seeking a detail-oriented and motivated Finance Assistant to join our team, supporting both Okanagan Indian Educational Resources Society (OIERS) and Theytus operations. This role plays a vital part in ensuring smooth financial processes, accurate bookkeeping, and efficient day-to-day operations. The ideal candidate will have strong organizational skills, a positive attitude, and the ability to manage multiple priorities in a dynamic environment.

About the Organizations

The En'owkin Centre (governed by OIERS) is an Indigenous cultural, educational, and creative arts institution located in Penticton, British Columbia. It serves as a hub for Nsyilxcən language revitalization, Indigenous knowledge, and community development. The Centre offers post-secondary programs, arts training, and cultural initiatives that strengthen Okanagan (Syilx) identity and heritage. Its mission is to empower Indigenous peoples through education, creativity, and cultural continuity.

Theytus Books Ltd. is Canada's oldest Indigenous-owned and operated publishing house, dedicated to amplifying Indigenous voices and perspectives. Founded in 1980, it publishes works that celebrate and preserve Indigenous knowledge, stories, and worldviews. The company produces fiction, nonfiction, poetry, and children's books by First Nations, Métis, and Inuit authors. Through its publishing, Theytus Books promotes cultural understanding, reconciliation, and the power of Indigenous storytelling.

Key Responsibilities

OIERS

  • Enter vouchers, honoraria, invoices, travel, MasterCard, employee, faculty, and board reimbursements, and outstanding bills into SAGE.
  • Process payments via EFT and prepare cheques for approval.
  • Post and verify accounts payable (AP) transactions.
  • Handle customer inquiries regarding payables, receivables, and invoices.
  • Perform filing and general administrative duties.
  • Enter payroll for all staff and faculty.
  • Prepare and record bank deposits.
  • Create and manage purchase orders (POs).
  • Obtain quotes and coordinate special orders.
  • Manage office supplies, coffee, and laundry needs.
  • Coordinate ordering items (e.g., soil, groundcover).
  • Support audit preparation as needed.
  • Monitor bookings for the Centre to ensure efficient operations.
  • Maintain a proactive, positive, and professional attitude to ensure smooth daily operations.
  • Additional tasks as assigned by Manager

Theytus

  • Process payments via EFT and prepare cheques for approval.
  • Post and verify AP transactions.
  • Enter payroll for staff and faculty.
  • Perform monthly tracking of inventory sales (internal and consignment).
  • Perform monthly tracking of royalties.
  • Complete monthly bank reconciliations.
  • Process customer refunds through Moneris.
  • Additional tasks as assigned by Manager

Qualifications & Skills

  • Post-secondary education in accounting, finance, or a related field (or equivalent experience).
  • Experience with accounting software (e.g., SAGE) and EFT processing.
  • Strong attention to detail and accuracy in data entry.
  • Excellent organizational and time management skills.
  • Strong interpersonal and communication abilities.
  • Proficiency in Microsoft Office (Excel, Word, Outlook).
  • Ability to handle confidential information with discretion.
  • A positive, proactive, and team-oriented mindset.

Why Join Us

  • Collaborative and supportive work environment.
  • Opportunity to contribute to meaningful community-based organizations.
  • Opportunities for professional development and growth.

Job Type: Part-time

Pay: $20.00-$24.00 per hour

Expected hours: 28 per week

Benefits:

  • Dental care
  • Extended health care

Work Location: In person

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