Operations Coordinator, School of Life Science
2 days ago
About Olds College of Agriculture and Technology
Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada's Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.
The Opportunity - Operations Coordinator, School of Life Science & Business (permanent, full-time)
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement Job Classification: Business Analyst
The School of Life Science and Business Operations Coordinator is a key member of the administrative team of the school and works closely with the Dean and Associate Dean in the management of day-to day operations. The work is highly interactive and constant coordination of priorities requires a high degree of professionalism, maturity, and diplomacy while interacting with a broad spectrum of stakeholders. The Operations Coordinator is responsible for completing business transactions, human resource functions, identifying and supporting facility projects, and ensures that business operations are effective and efficient to deliver excellent service to staff, students, faculty, and external partners. This work involves managing data, preparing reports for internal and external stakeholders, maintaining shared drives and records, and using project management principles to optimize workflow across the school.
This position requires a high level of organization, the ability to handle sensitive information, and effective communication. This position is full-time, permanent and requires on-campus attendance.
Key Job Functions:
Financial / Budget and Forecasting
Oversee financial performance and guide business operations of the schoolSupport the completion of all business and activity reporting including program budgets and report status to Dean and Associate Dean on a monthly, quarterly, and annual basisPerform training on financial systems for users in the schoolExecute all business contracts and research grants using the appropriate systemsAssist school faculty and staff in the procurement and management of materials and suppliesManage the requests and purchasing of capital within the schoolDevelop the annual operational budget and perform quarterly variance analysis and reporting in conjunction with the DeanPerform financial transactions and record-keeping related to the operations of the schoolReview credit card statements and expense claims and report irregularities or concerns to the Dean.Administrative Coordination
Participate as a key member of the school administrative team, attend relevant meetings and action operational requests and decisionsWork closely with cross-campus departments including Business Services, People and Culture, Campus Facilities, Health and Wellness, Registrar's Office, and Conference ServicesLead non-curricular operations that support the school goals and academic programmingProvide recommendations to the Dean regarding operational efficienciesLead contact for OH&S, WCB, and incident reportingProvide assistance with project coordination related to facilities, financial performance, health and safetySupport school-level events and planningSupport the Dean and Associate Dean with the initiation of recruitment requests and the establishment of employee contractsApprove submission of contract hours as delegatedTrack school truck mileage, vehicle detailing and user booking systemSupport staff with administrative functions as neededParticipate in bi-weekly program meetings and action operational requests and decisions.Customer Service and Cross Campus Collaboration
Work collaboratively with faculty, staff and students across the school and college.Take initiative to problem-solve and resolve issues and concerns as they arise.Education, Experience, Skills, and Knowledge Required:
Post-Secondary training in a relevant discipline (e.g., Business Administration), Bachelor of Business Administration preferredMinimum of five (5) years of relevant experience in executive assistance, budget management, project management, change management, or other related experience Project Management experience is an assetExperience working in a post-secondary environment is preferredExperience with financial, human resources, project management, and other business systemsEvidence of strong oral and written communication skillsEvidence of high quality customer service skillsDemonstrate a strong dedication to promoting inclusivity and diversity by actively seeking out and valuing diverse perspectives, fostering a welcoming and supportive environment for individuals of all backgrounds, and continuously striving to create a culture of respect and understandingEvidence of the ability to work both collaboratively with a team and independentlyEvidence of strong analytical skills and demonstrated ability to apply creative solutions to issuesEvidence of ability to reconcile complex budgets, contracts, and other documents or dataStrong attention to detail of workConditions of Employment
This is a full-time position, Monday through Friday 8:15 a.m. - 4:30 p.m.The successful candidate must provide a current criminal reference check that is free of any offensesAll Olds College employees must respect and actively promote health and safety policiesThe statements contained in this job description reflect general details as necessary to describe the key job functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It is not an all-inclusive listing of work requirements. Other duties may be assigned.
Olds College offers a competitive benefit plan:
Defined Benefit Pension Plan (LAPP)
Extended Health, Dental, and Prescription Drugs benefits
Health/Personal Spending Account
Generous Vacation Leave
Paid Holiday Closure
'Olds College in the Community' volunteer leave
Professional development and opportunities for growth, including employee and family tuition waivers
Please apply by October 29, 2025
We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.
Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.
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Olds, Canada Olds College Full time**About Olds College of Agriculture & Technology** Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are...
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