Director of Finance And Administration

About Total Life

At
Total Life
, we're redefining what healthy aging looks like. We've built the nation's leading behavioral-health and wellness platform for older adults — combining care, science, and technology to help people feel better, live longer, and stay connected.

We're scaling fast. And we need a
Director of Finance, Data and Admin
who's ready to take full ownership of the financial engine that powers it all.

This isn't a controller role — it's a builder role. You'll own
RCM, collections, costs, payroll, cash flow, and analytics
— and turn them into a single, automated, intelligent system that drives better decisions every day.

If you're obsessed with
data integrity, automation, and growth
— and want to be the person who keeps a rocket ship balanced as it climbs — this is for you.

The Role

You'll manage everything that moves money through the business — inflows, outflows, and the systems in between. From
revenue cycle management (RCM)
and
collections
to
payroll, cost control, and financial analytics
, you'll bring precision, visibility, and accountability.

You'll build dashboards that leadership lives by, implement tech-driven processes that scale, and translate raw data into clear insights.

You'll be the person who knows the story behind every number — and the one designing how those numbers move tomorrow.

What You'll Do

• Own all financial operations:
  revenue cycle, billing, collections, expenses, payroll, and cash management.
• Design and manage dashboards:
  build live reports tracking revenue, AR, AP, margins, and performance KPIs across teams.
• Implement and improve systems:
  evaluate, automate, and integrate tools (QuickBooks, Gusto, HubSpot, Healthie, etc.) to make finance and RCM seamless.
• Oversee RCM performance:
  partner with clinical ops to accelerate claims, improve collections, and reduce denials.
• Run management accounting:
  prepare monthly reports that give leadership a real-time view of performance, efficiency, and runway.
• Forecast with precision:
  model revenue, expenses, and cash flow scenarios — and stress-test assumptions before anyone else does.
• Automate everything you can:
  use AI and low-code tools (Zapier, Notion AI, Airtable, etc.) to replace manual work with clean, scalable workflows.
• Collaborate cross-functionally:
  work with Ops, Marketing, and Engineering to connect data streams into one truth source.
• Challenge the status quo:
  spot inefficiencies, build better systems, and leave every process faster than you found it.

Who You Are

• 4–8 years of experience in
  finance, operations, or data analytics
  within a high-growth or tech-driven company.
• Deep understanding of
  management accounting
  ,
  cash flow modeling
  , and
  financial controls
  .
• Experience in
  RCM, healthcare billing, or multi-entity accounting
  is a huge plus.
• Data-driven and tool-obsessed:
  you love dashboards, SQL queries, and clean spreadsheets more than most people love coffee.
• Strong with
  Excel/Google Sheets
  , and comfortable with
  BI tools
  (Looker, Power BI, Airtable, Tableau, etc.).
• You've implemented or optimized
  automation workflows
  — Zapier, APIs, AI tools, or integrations that save hours and prevent errors.
• Thrive in
  intense, high-growth environments
  — you like the urgency, the autonomy, and the impact.
• Curious, analytical, and proactive
  — you find answers before questions get asked.
• Passionate about
  AI, tech, and data
  — not just as buzzwords, but as tools to drive performance.

Why You'll Love It Here

• You'll be the
  owner
  of one of the most important functions in a rapidly growing company.
• You'll work directly with leadership to
  build and automate the financial backbone
  of the business.
• You'll operate in a
  fast, data-first, tech-driven culture
  where great ideas get implemented fast.
• You'll have
  freedom to experiment, optimize, and improve
  — and get recognized for results.
• We are building AI tools, new products and automations each day and you can be at the center of the design for your department.
• We don't have any legacy systems or overhang.
  If you can dream it you can do it.