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Executive Assistant to CEO

2 weeks ago

Leamington ON NH C, Canada Northwind Business Development Full time $50,000 - $65,000 per year

About Us

Northwind Business Development Inc. is a company wholly owned by Caldwell First Nations (CFN), formed to create wealth through investment opportunities, and participate in sustainable business opportunities for the long-term benefit of CFN and its members.

Our Mission is to adhere to the cultural values and bring economic prosperity to its members by exercising inherent rights to CFN's ancestral lands by effectively managing businesses, creating innovative opportunities, and investing wisely.

Job Overview

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to the CEO and the Board of Directors. This role requires exceptional organizational skills, professionalism, and the ability to manage multiple priorities with discretion and efficiency. The successful candidate will act as a key liaison between the CEO, Board, and external stakeholders, ensuring seamless communication and coordination across all functions.

Key Responsibilities

  • Provide executive-level administrative support to the CEO and Board of Directors, including calendar, correspondence, and meeting coordination.
  • Prepare Board materials, record minutes, and track action items with discretion and accuracy.
  • Coordinate travel, events, and stakeholder meetings, ensuring all logistics are managed efficiently.
  • Maintain filing and document management systems, ensuring confidentiality and organization.
  • Oversee day-to-day office operations, including supplies, equipment, onboarding, and vendor relations.
  • Serve as the primary point of contact for internal and external communications on behalf of the CEO.
  • Draft and edit documents, presentations, and reports.
  • Manage expense reports and ensure timely administrative follow-up.

Qualifications

· Post secondary business diploma or certificate.

· 3-5 years progressive experience in a senior administrative role.

· Proficient written and excellent communications skills, excellent computer skills using Microsoft office programs.

· Excellent organizational skills, the ability to handle sensitive information through a variety of communication mediums from and to outside sources.

· Must be reliable, dependable and committed to confidentiality.

· Must have a valid driver's license and reliable vehicle.

Compensation & Benefits

· Salary commensurate with experience and qualifications

· Competitive pension and benefits packages available

We thank all applicants for their interest; however, only those applicants selected for an interview will be contacted.

Northwind Business Development is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

Job Types: Full-time, Permanent

Pay: Up to $65,000.00 per year

Benefits:

  • Company pension
  • Dental care
  • Paid time off
  • Vision care

Work Location: In person