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Business & HR Coordinator

2 weeks ago

Remote, Canada RxPx Full time $75,000 - $85,000 per year

Business & HR Coordinator

RxPx is a global digital health platform that helps doctors, patients and caregivers more easily manage complex conditions and therapies. Our No Patient Alone mission unites a passionate, smart, dedicated team of developers, designers, data scientists, health professionals and business leaders.As a PE-backed company, with substantial success, awards and customer roster in place, you will be joining a seasoned team well-respected for its thought leadership and consultative approach to building long-term partnerships within the pharmaceutical, life sciences and healthcare ecosystem.

The Role

We are looking to add an experienced full-time Business & HR Coordinator to cover a maternity leave for 11 months starting in November 2025 and ending in October 2026.

This role is open to candidates in Canada.

The Business & HR Coordinator is a key member of the Executive team and entrusted with managing the confidential day to day operations of the CEO's office. This role provides extensive administrative support to the Chief Executive Officer, and senior executives. Responsibilities typically include managing schedules, coordinating meetings and travel, handling correspondence, preparing reports and presentations, and acting as a liaison between the executive and other stakeholders. The Business Coordinator plays a key role in helping the CEO and executive team stay organized, make efficient use of their time, and maintain smooth daily operations.

The Business & HR Coordinator also supports the Human Resources department by handling administrative tasks related to hiring, onboarding, employee records, benefits, and compliance. The Business & HR Coordinator helps to ensure HR processes run smoothly by scheduling interviews, maintaining employee files, assisting with payroll and benefits administration, and responding to employee inquiries. The Business & HR Coordinator acts as a key point of contact between staff and HR, requiring strong organizational, communication, and problem-solving skills.

Finally, the role will also assist the Executive in Charge of Quality with documentation associated wtih our Quality Management System (QMS), including ownership of policy organisation, staff training and version control.

OBJECTIVES OF THE ROLE

  • Manage and maintain executive calendars, including scheduling meetings and appointments
  • Develop professional written and verbal communication on behalf of the CEO for both internal and external stakeholders
  • Coordinate domestic and international travel arrangements
  • Prepare and edit correspondence, reports, presentations, and other documents
  • Screen and prioritize emails, and other communications
  • Organize and attend meetings, take minutes, and follow up on action items
  • Serve as a liaison between the executive and internal/external stakeholders
  • Handle confidential information with discretion and professionalism
  • Assist with project management and tracking of key initiatives
  • Manage expense reports and track budgets or reimbursements
  • Support event planning and coordination as needed
  • Anticipate executive needs and proactively address them
  • Manage the company's training platform and assigns training courses to staff as needed
  • Oversee the reporting of all employees under the LMIA program to the Canadian Government.
  • Provide support to the Executive in Charge of Quality around maintaining all QMS policies, including version control, associated with various standard operating procedures and company policies - including ensuring all staff are appropriately trained on a periodic basis
  • Support the Executive in Charge of Quality with ISO certification audits annually as required
  • Perform general administrative tasks such as filing, ordering supplies, and office coordination
  • Assist with recruitment processes, including posting jobs, screening resumes, and scheduling interviews
  • Lead ESG initiatives and reporting to management.
  • Coordinate and facilitate new hire onboarding and orientation
  • Maintain and update employee records and HR databases
  • Support benefits administration, including enrollments, changes, and inquiries
  • Help ensure compliance with labor laws and internal policies
  • Assist with payroll preparation and employee time tracking
  • Prepare HR documents such as employment contracts and termination letters
  • Respond to employee questions regarding HR policies, procedures, and benefits
  • Coordinate employee training sessions and performance review processes
  • Help plan and support employee engagement activities and events
  • Generate HR reports and assist with audits as needed
  • Maintain confidentiality and handle sensitive employee information appropriately

QUALIFICATIONS

  • Bachelor's degree in health care, business administration or HR or a related field preferred
  • Experience in the healthcare industry is an asset
  • 3+ years of administrative or executive support experience
  • Experience supporting senior-level executives is often preferred
  • Excellent organizational and time-management skills
  • Strong verbal and written communication abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Slack)
  • Ability to manage multiple tasks and prioritize effectively
  • Discretion in handling confidential information
  • Strong attention to detail and accuracy
  • Problem-solving and decision-making skills
  • Professional demeanor and interpersonal skills

JOIN US

‍Send your resume and cover letter directly to

Job Type: Temporary

Pay: $75,000.00-$85,000.00 per year

Benefits:

  • Dental care
  • Paid time off
  • Vision care

Work Location: Remote