Administrative Assistant

1 week ago

Battleford SK, Canada First Student Full time $48,000 - $72,000 per year

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

Administrative Assistant

Location: Battleford, SK
Company: First Student

Job Summary

The Administrative Assistant provides essential clerical and administrative support to ensure smooth operations within the office. Responsibilities include drafting correspondence, scheduling appointments, maintaining paper and electronic files, processing invoices, assisting with reports, and supporting recruiting efforts. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

In addition to administrative duties (approximately 4 hours per day), the successful candidate will be required to drive an AM and PM school bus route. Candidates must hold a valid S license or be willing to complete training to obtain one.

Key Responsibilities

  • Perform routine clerical tasks such as answering phones, taking messages, and directing calls.
  • Draft correspondence and prepare responses to routine inquiries.
  • Organize and maintain filing systems (paper and electronic) for records and correspondence.
  • Open, route, and distribute incoming mail and materials.
  • Complete and route forms in accordance with company procedures.
  • Schedule and coordinate meetings, conferences, and travel arrangements.
  • Assist with reconciliation, expense reports, invoicing, and annual budget compilation.
  • Administer department programs, projects, and processes.
  • Order and manage office supplies.
  • Make copies and prepare documents as needed.
  • Support recruiting efforts by posting job openings internally and externally, coordinating interviews, and arranging travel for candidates.
  • Drive an AM and PM school bus route in addition to administrative duties.

​

Education

  • High School Diploma or equivalent

Experience & Skills

  • Administrative experience
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Strong written and verbal communication skills
  • Excellent organizational and follow-up abilities
  • High attention to detail
  • Ability to operate office equipment (fax, copier, phone systems) and use computer applications for word processing, spreadsheets, and database management
  • Professional demeanor and confidence in a corporate setting
  • Valid S license or willingness to train to obtain one

​

Why Join First Student?

  • Competitive compensation
  • Opportunities for growth and development
  • Supportive team environment

Apply now

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