Corporate Events Support and Planner

Yamaha Motor Corporation ("YMC") is a publicly listed Japanese Corporation in the business of manufacturing and distributing recreational product to dealers and customers around the world. YMC is a Kando creating company; "offering more excitement and a more fulfilling life for people".

Yamaha Motor Canada Ltd ("YMCA") is a subsidiary of YMC, responsible for distributing Yamaha Motor product to Canadian dealers and consumers. YMCA's Vision is to "Create Lifelong Memories by Connecting People through Unique Canadian Outdoor Experiences". YMCA executes its day-to-day activities in reference to its defined values, "Be Inclusive", "Think Customer", "Own it", "Innovate Now", "Trust & Integrity", "Be Agile", and "Drive results".

Position Information

• Department: Human Resources

• Location: 480 Gordon Baker Road

• Hybrid

• Status: Full Time

• Reports to: Director, HR, Training and EHS

Summary Of Responsibilities
We are seeking a dynamic Corporate Events Planner to champion employee culture and experience

You'll be at the heart driving Kando creating moments through the planning and execution of the events that bring our team together and energize our workplace.

In this cross-functional role you will own high-impact internal events and provide essential support for dealer-facing events. To execute, you will collaborate with a range of stakeholders across all levels and business units.

By streamlining cultural events and initiatives, you'll play a key role in how we accelerate together, innovate boldly, and celebrate inclusively.

If you're passionate about creating memorable experiences and building a culture where people feel connected and inspired, then this role is for you

Key Duties And Responsibilities
Internal Event Planning & Execution

• Plan, coordinate, and execute internal events (e.g. town halls, employee celebrations, and teambuilding activities)
• Collaborate with the Marketing & Brand Development team to create communications and promotional materials for internal events
• Manage event logistics including venue booking, catering, A/V setup, transportation, and accommodations
• Own relationship with Yamaha's Corporate Travel partner to secure overseas and large group travel arrangements. These include booking flights, accommodations, ground transportation, and itineraries for staff, ensuring seamless logistics and cost-effective solutions.
• Develop and maintain detailed event timelines, budgets, and run-of-show documents
• Manage relationships with vendors, suppliers, and contractors to ensure seamless event delivery
• Coordinate volunteer teams and delegate responsibilities effectively
• Conduct post-event evaluations and gather feedback to improve future events

External Event Support

• Assist business teams with planning and administration of various events, including but not limited to venue booking, catering, transportation and accommodations.
• Collaborate with the Marketing & Brand Development team to create and distribute communications and promotional materials for dealer-related events.
• Monitor and respond to dealer inquiries related to event registration and logistics.

Culture & Engagement

• Design and implement initiatives that foster a positive and inclusive workplace culture
• Collaborate with leadership to align cultural programming with company values and goals
• Organize employee recognition programs, wellness activities, and team-building experiences
• Act as a culture ambassador, promoting engagement across the company.
• Curate engaging, meaningful content for use on Yamaha Motor Canada's LinkedIn channel and corporate website Careers page, as well as Yamaha's Global newsletter Revs+ to promote our initiatives, values and culture.

Administration & Reporting

• Own and maintain a calendar of internal and external events, and ensure visibility across the organization. This will involve working closely with the business to ensure comprehensive dataset.
• Maintain databases of vendors, venues, and cultural resources
• Track and manage internal event-related expenses, ensuring alignment with budget
• Prepare reports on event outcomes, participation, and ROI
• Ensure compliance with health, safety, and accessibility standards

Education Requirements And/or Experience Requirements

• Degree/Diploma: Degree or Diploma
• Program of Study: Hospitality, Administration, Communication, or related field
• Years of Experience: 2+ years preferred
• Type of Experience: Event management within a corporate or hospitality environment

Skills And Abilities

• Strong organizational and project management skills with the ability to juggle multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and commitment to quality execution
• Creative thinking and problem-solving abilities
• Ability to work independently and collaboratively in a fast-paced environment
• Proven ability to plan, coordinate, and execute events of varying scale and complexity
• Skilled in vendor negotiation, budget tracking, and logistics management
• Comfortable managing timelines, run-of-show documents, and contingency planning
• Passion for fostering inclusive, engaging, and values-driven workplace culture
• Strong interpersonal skills to build rapport across diverse teams and departments
• Confident in presenting ideas and facilitating meetings or group activities
• Skilled in crafting internal communications, promotional content, and event messaging

Travel And Overtime Requirements

• Occasional

Yamaha Motor Canada Ltd. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.