Administrative Assistant Automotive Operations

1 week ago

Halifax NS BK N, Canada Century Auto Group Full time $96,000 - $120,000 per year

Job Posting: Administrative Assistant – Automotive Operations

Location: Century Mazda, Halifax, Nova Scotia

Company: Century Auto Group

Job Type: Full-time, Permanent

Compensation: $19–$23 per hour, based on skillset and experience

Century Mazda, a proud member of the Century Auto Group, is seeking a detail-oriented and

proactive Administrative Assistant to support our dealership's financial and operational

workflows. This role plays a vital part in ensuring accurate deal processing, customer

documentation, and internal coordination across sales, service, and registration functions.

Key Responsibilities

Deal & Deposit Management

 Balance daily deposits and post all service and parts work orders

 Review vehicle deals for completeness, accuracy, and compliance

 Verify VINs, program details, insurance, warranties, and customer documentation

 Balance each deal against inventory records and correct discrepancies

Banking & Incentives

 Input customer and trade information into internal systems

 Follow up on bank funding discrepancies and assist in timely resolution

 Submit manufacturer incentives and rebate claims for payment

Vehicle Registration & Documentation

 Process and scan customer titles and permits

 Maintain registration files for used vehicles and active demos

 Track demo vehicle permits and ensure compliance

Accounts Receivable & Corrections

 Prepare and send monthly remittances to customers

 Handle reversals and corrections for RDRs, MAPPS, and related systems

Administrative Support

 Provide backup coverage for the front desk and other team members as needed

 Perform other duties as assigned to support dealership operations

Qualifications

 Experience in automotive administration or dealership operations preferred

 Strong attention to detail and organizational skills

 Ability to manage multiple tasks and meet deadlines

 Familiarity with vehicle registration processes and incentive programs is an asset

 Excellent communication and problem-solving abilities

Benefits

Century Mazda offers a competitive benefits package to support the well-being and financial

security of our team members, including:

 Paid time off

 Vision care

 Dental care

 Extended health care

 Life insurance

 Disability insurance

 RRSP matching program

 Store discount on eligible products and services

Job Types: Full-time, Permanent

Pay: $19.00-$23.00 per hour

Expected hours: 40 per week

Work Location: In person

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