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Team Experience Coordinator

2 weeks ago

Windsor, Ontario, Canada Schlegel Villages Full time $60,000 - $90,000 per year

The Village at St Clair, Located in Windsor, Ontario is looking for a Full-time Team Experience Coordinator (TEC) who will provide recruitment and onboarding support to the leadership team.

How Schlegel Villages supports our Team Members:

You can be you while being part of our Family

  • Competitive salary, and benefits;
  • Significant opportunities for Growth and Development: Our Leaders come from within;
  • Ongoing Team Member Appreciation incentives and generous rewards and recognition;
  • Extended Health Benefits & Retirement Savings;
  • Individualized Assistance for Team Member Education and Development;
  • Loans and Scholarships to help our team members realize their greatest potential;
  • Financial Hardship Support Program: Wilfred Schlegel Hope Fund;
  • A Unique Family Culture: Every Person in Every Village is a branch of our Family Tree

Job Responsibilities:

Recruitment:

  • Connect with village leaders to obtain village vacancies requiring external recruitment efforts.
  • Keep track of village vacancies to begin external recruitment process.
  • Go through the candidate's resumes and schedule the first interviews and forward the notes to hiring leader for 2nd interviews.
  • When requested by leader, coordinate 2nd interviews with candidates.
  • Either facilitate the interview themselves if requested by hiring leader.
  • Support the leader in the facilitation of the 2nd interview.
  • Follow up with the leader if the candidate is being declined.
  • Support leaders in hiring team members.
  • Confirm verbal offer has been made, or extend verbal offer.
  • Confirm contract details (i.e.. rate, neighborhood, FT/PT/Temp/Casual) from leader to start the contract extension process.

Onboarding:

  • Facilitate First Day at the Village for new team members.
  • Schedule lifts and transfers training with Kinesiologist.
  • Check outstanding Crossroads mandatory training status, and follow up with Team Member to offer assistance if required.
  • Collect outstanding documents (i.e.. Vulnerable sector check, TB test) and upload into Crossroads.
  • Schedule leaders to meet their new team member, and provide on the job training schedule.
  • Provide Team member with village tour, uniform, name tag etc.
  • Set Team Member's up with UKG, Book Jane, Web Clock Apps.

Supporting Responsibilities:

  • Work closely with village leaders to identify staffing requirements/Village vacancies and ensure the requirements are communicated to the leaders.
  • Attend weekly recruitment meeting with Village.
  • Following up with Leaders regarding applicants.
  • Track candidates at the village level and update candidate tracking and HRIS as needed.
  • Other responsibilities may include supporting career fairs onsite, interviewing walk-in candidates, conducting first round interviews when required.
  • All other duties as assigned to ensure an excellent customer service experience to our villages and candidates.

Knowledge, Skills, Abilities:

  • Strong computer skills: MS email and teams, ability to quickly learn HRIS tracker, ability to use MS excel to enter and export data, ability to train new team members on using various digital platforms.
  • Extremely well organized, ability to manage multiple demands and competing priorities with accuracy; able to follow up and track follow ups with leaders and candidates.
  • Work well independently, and as part of a team; ability to problem solve and ask questions.
  • Strong interpersonal skills; able to communicate effectively with candidates, the recruitment team, and village leaders.
  • Comfortable facilitating small group orientations.